Prepared by:
M Anthony Phipps
Director of Communications
Emergency Nurses Association

QUESTIONS TO ASK BEFORE DOING AN INTERVIEW

What is the issue that the reporter is covering? This is different
that the topic and can lead to insight as to what they are looking for
you to provide

What is the reporters deadline? You need to know how long you have
to prepare

What is the medium for the interview? Is it for print? Radio?
Television? Internet?

When will the story run?

What is the format? For example, if it is radio, will you be part of
a panel? Will there be listener call in? Will it be live or tape?
These types of questions can be very useful in determining how you
prepare for the interview

What is your role? Try and determine what the reporter is looking for
from you Are there to provide expertise? An opposing view
point?
Will you be providing color to fill in the context of the story?

What kind of reporter will be doing the interview? For example, is in
an investigative reporter or a trade reporter As you can imagine,
they tend to write very different types of stories

Who is the audience? Is it a business journal or a mainstream
publication or show? This will help you determine how you will talk
about the subject matter and what level of detail you will provide

Can you review the piece before publication or air? Often, the answer
will be no, but it doesnt hurt to ask

General Media Guidelines

The following are general guidelines to help you prepare to be interviewed
by a member of the media In addition to reviewing this material, you
should always contact the Director of Communications at ENA to do interview
prep and get guidance on messaging before doing an interview

Not all of these tips apply to all situations In the following pages you
will find specific tips for print, radio and television interviews
However, you should still review these general tips before any
type
interview

ž Really want to do the interview If you dont, viewers/listeners and
even readers will feel it Theyll sense that you would rather be
somewhere else This will conjure up all kinds of negative and false
impressions

ž Make sure that the ENA Director of Communications is aware of your
interview including the publication, reporter and interview date

ž Do your homework on the subject matter If you get an interview
request and need information, dont hesitate to contact the ENA for
assistance

ž Anticipate key questions and be prepared to use those questions as a
launching pad for achieving your communications objectives

ž Prepare for potentially difficult questions with responses that focus
on positive points If possible, rehearse your responses, but dont
memorize them

ž Use case histories when possible Examples dramatize the message
These examples should be interesting, brief, and develop your point

ž Be certain you know your message from the audiences point of view
Your audience wants to know the answers to following questions:
So what?

Who cares?
Whats in it for me?

ž Think of your Single Overriding Communications Objective SOCO, or
main message point, that you would like the reporter to remember and
repeat it as often as possible For example, if you are scheduled to
do an interview about ENAs National Scorecard on State Highway Laws,
your answers should return to the message: The scorecard was
designed to advocate for state laws and policies that promote safe
driving and protect the public from traffic-related injuries

ž Move the conversation from where the reporter is taking you to where
you want to go

General Media Guidelines cont

ž Use the interviewers name occasionally when answering questions, but
dont over do it

ž Do not go, Off the record Always assume you are being
interviewed, even if the cameras or microphone appear to be off Your
interview begins the instant you start talking to the journalist and
does not end until you leave/hang up the phone

ž Speak in complete and concise sentences

ž If your expertise does not lie in the area the reporter is interested
in, dont
bluff, lie, or try and wing it Be prepared to paraphrase
the opinions of other experts or explain frankly that your expertise
does not lie in that area

ž When you encounter an opposing view, dont restate your critics
position Use phrases like Ill let my opponents speak for
themselves, my position is

ž Dont feel it is your responsibility to fill awkward silences, thats
the interviews job In fact, reporters will often sit silently in an
effort to get you to keep talking beyond what you want or need to say

ž Say only what needs to be said to truthfully answer the question or
to make the points you want to make Talking too much can turn a
victory into a defeat

ž Do not use technical jargon Speak as if you are speaking to your
spouse, your mother, or your neighbor

ž Ask who else the reporter has interviewed; this can help you better
understand the reporters perspective and angle For example, if the
reporter has interviewed another expert with a differing opinion, it
can help you know ahead of time what your most important message
points might be

After your interview, send the
reporter a thank you note letting him or her
know you appreciated the opportunity to discuss the topic and that you are
available if the reporter has any additional questions about this or other
ED nursing issues

Print Media Interview Guidelines

These are some additional tips that are specific to the type of interview
you are doing In addition to reviewing this material, you should always
contact the Director of Communications at ENA to do interview prep and get
guidance on messaging before doing an interview

Also, please review the General Interview Guidelines prior to doing any
type of interview

ž If you are contacted directly by phone, do not conduct the interview
cold Set up a time later for the reporter to call you back Even if
it is only 15 minutes later, the break can give you time to prepare
your talking points and get the background information you may need

ž If the interview is by phone, try and find a private office or quiet
space for the interview

ž Give the interviewer a business card with you name and title for
accurate identification

ž Although the reporter may quote you in the article,
the vast majority
of the information you provide will become background information
that is used to build the story Although you said it, it may not be
directly attributed to you

ž When doing a phone interview, if possible, stand You will sound
more energetic and credible than you do hunched over at a desk

ž Although the reporter is under no obligation to do so, offer to
review the story prior to print This is especially helpful to the
reporter if the issue is quite complicated Mainstream press rarely
allows you to review an article, but trade magazines sometimes will

ž National magazines often employ fact checkers who will call you to
verify your name and facts This may happen several weeks after the
interview

ž Always ask the expected publication date
Radio Media Interview Guidelines

These are some additional tips that are specific to the type of interview
you are doing In addition to reviewing this material, you should always
contact the Director of Communications at ENA to do interview prep and get
guidance on messaging before doing an interview

Please review the General
Interview Guidelines prior to doing any type of
interview

ž Verify the name and format of the show you are doing as well as the
names of the hosts When asking about the format, verify if the
show is live or taped and whether or not it is a call-in show that
will have you interacting with listeners

ž Know the time restrictions in advance Will it be a two minute
segment? Five minutes? Thirty minutes? Knowing the time you will
have to speak will help you prioritize your talking points and
messages

ž Find out if there are going to be any other guests either during,
prior to, or following your segment that are going to be talking on
the same subject

ž Speak directly into the microphone and from the most effective
distance which is about six to eight inches

ž If you are doing the interview via telephone from a remote location,
speak directly into the receiver and do not use speakerphone

ž Smile It sounds odd to smile during a radio interview, but smiling
actually changes the tone of your voice making it warmer and easier to
listen to thus increasing credibility

ž Have water
available, and avoid caffeine and carbonated beverages
Caffeine will dry out your throat

ž Dont be concerned with dead air It is the interviewers job to
fill gaps, not yours When you have completed your answer, stop
talking and wait for the next question Reporters often will use an
uncomfortable silence to try and trap you into saying more than you
should on a given topic

ž Be sure to thank the interviewer for the opportunity to be with you
at the conclusion of your interview/segment
Television Media Interview Guidelines

These are some additional tips that are specific to the type of interview
you are doing In addition to reviewing this material, you should always
contact the Director of Communications at ENA to do interview prep and get
guidance on messaging before doing an interview

Also, please review the General Interview Guidelines prior to doing any
type of interview

ž Crystallize your ideas and thoughts into a few short, hard hitting
phrases End every answer on a positive upbeat note

ž Accept a reporters offer of makeup Often this is blotting powder
to reduce the camera shine on
your skin

ž Control the overall visual effect of your television interview
through body language and how you sit

ž Sit with your lower back against the back of the chair If wearing a
jacket, sit on the hem of the jacket to avoid a jacket hump across
the back of your shoulders Plant your feet on the floor Lean
forward slightly Keep your hands in a neutral position on the arms
of the chair so that they are free to make gestures

ž Avoid crossing your legs If you must cross your legs, make sure
they are crossed away from the camera

ž Move naturally Although most shots of you will focus on your
face/head, the rest of your body will become stiff if you try to keep
from moving This restraint, lack of natural gestures, etc will show
up on screen “ if not through your body, then through your voice
inflection and rate Youll appear nervous and uptight

ž Use your hands in slow, sustained movements while making your points
Keep gestures from mid chest to under your chin, so the camera can
see them Avoid gestures like clenched fists, finder pointing, or
sweeping arm movements

ž
Channel your energy into your voice and gestures This will minimize
nervous mannerisms such as playing with eyeglasses, shaking a foot,
tapping fingers, etc

ž Avoid wearing pure white or pure black clothing Jewel tones green,
blue, etc and medium tones of gray, blue, or brown work well Solid
colors are most effective; patterns can create the illusion of
movement Avoid jewelry that swings or flashes “ even lapel pins
Men should wear over-the-calf socks and have a fresh shave Women
should avoid very short skirts and low necklines

Television Media Interview Guidelines cont

ž Schedule the interview so you can spend a minute or two with the
reporter or host before the broadcast to review the parameters of the
interview This is an appropriate time to mention the major points
you would like to raise during the interview

ž Relax when you speak to the reporter Try to imagine yourself in a
living room setting and speak naturally Be forthright Be sincere
But most of all, BE YOURSELF The audience will see if you are trying
to be something else and they will question your creditability

ž Look directly at the host or person you are addressing Unless
instructed otherwise, dont look into the television camera

ž For morning interviews, be sure to get a good nights sleep so that
you can be fresh and energized for the segment

Besides newspaper coverage, the safe grilling tips and highlights from a
new national survey will be featured on television, radio, and websites
The survey determined that the typical grill owner cooks outdoors 22 times
during the barbeque season, but less than 30 percent of grillers feel that
they know a great deal about operating a grill safely  And while 84
percent of gas grill owners say it is important to follow basic safe
grilling tips, only one in three think they know enough about them 
In addition to the safe grilling outreach efforts that are happening on a
national level, states are also reaching out to local media Over the past
few weeks, the PR Help Desk — a new service designed to assist state
propane gas associations with public relations activities — has fielded a
high number of requests related to safe grilling outreach The PR Help Desk
is proving to be a valuable resource in extending the national campaign to
the state level
Its also a great time to reach out to your local media and encourage them
to use the propane industrys
Top Ten Safe Grilling Tips in their
summertime coverage A customizable press release and the national survey
results are available on the Propane Marketing Resource Center Think about
using these materials as a reason to meet with local reporters in person
instead of just sending the materials alone And get familiar with grilling
events in your area, because then you can encourage a reporter to feature
the tips if they are covering the event
And share other safe grilling information with your customers Bill
stuffers item 008501, hang tags item 008526, and table signs item
008551 are available from the online Propane Industry Resource Catalog or
by calling customer service at 866 905-1075 
For more information on the safe grilling campaign, contact PERCs Kate
Caskin at 202 452-8975 or katecaskin@propanecouncilorg
Respond to the API Survey by June 19 and Help Increase Accuracy of Results
Its API survey time For 20 years, the American Petroleum Institute API
“ in cooperation with PERC, the Gas Processors Association, and the
National Propane Gas Association “ have sponsored the Sales of Natural Gas
Liquids and Liquified Refinery Gases, the only report that breaks down
propane sales by
industry category on a state and regional basis 
Its now time for marketers to respond and return the survey recently sent
out by API Why is responding to this survey important? Twenty percent of
assessments collected by PERC go back to the states, and this survey
determines the allocation each state receives If marketers dont respond,
their gallons wont be counted accurately, meaning states could receive
less than they are due The reports statistics also are used by companies
for long-term planning, so its important the report contains the most
accurate numbers possible 
Return the completed survey to API by June 19 The results are kept
confidential, so no one knows specific company sales information For more
information, contact API at 202 682-8506
Use New Video From HGTVprocom to Promote Underground Tanks
Share the benefits of underground tanks with consumers and builders using a
new online video at HGTVprocom
PERC, in collaboration with HGTVprocom, developed a three-minute video
that features an underground tank installation and interviews with 2006
PROPANE Exceptional Energy Award winners Bruce Bysma of Sable Developing
and Robert Fusari, Sr, of Real Estate Service of
Connecticut, Inc To view
the video, click here and look for the Sponsored Propane selection on the
second page

The video is a great tool for state associations and propane marketers,
because after viewing the video, builders and homeowners will have a better
understanding about underground propane tanks: where they work, how they
work, why theyre environmentally friendly, what sizes they come in, and
what theyre made of

Propane marketers and state associations are encouraged to place a banner
link to the video on their own websites, directing visitors to the HGTVpro
website  For more information, contact PERCs Tracy Burleson at 202 452-
8975 or tracyburleson@propanecouncilorg
Get Involved With the Industrys Branded Vehicle Program
Did you see the Energy Guy and the PROPANE Exceptional Energy logo on
bobtails at one of this years regional propane conventions? Bobtails are
one of the most visible ways to reach customers, and you can tie your
company to the propane industrys national advertising campaign through the
branded vehicle program
Its simple to get involved High quality truck decals are available in
multiple sizes and come with a simple-to-use installation kit The
decals
item numbers 003895, 003892, and 003890 can be ordered through the online
Propane Industry Resource Catalog or by calling customer service at 866
905-1075 The decal graphics can also be downloaded from the Propane
Marketing Resource Center For more information, contact PERCs Nisha
Starks at nishastarks@propanecouncilorg or 202 452-8975
Prepare for Hurricane Season Using Outreach Tools for the Propane Industry
Hurricane season might not officially begin until June 1, but hurricane
preparedness is already in the news The propane industry has a collection
of tools available to help marketers get customers ready for whats
expected to be another busy storm season 
The Propane Marketing Resource Center, also known as the MaRC, now offers
fact sheets marketers can share with customers or with the media in the
event of a hurricane  The fact sheet contains helpful safety information
about handling propane prior to or during the recovery phase of the storm
 Marketers can easily customize the fact sheets to events taking place
locally  To access the fact sheets, visit the MaRC, search for Safety
Recommendations for Propane Users in Hurricane Season For more
information on the MaRC,
contact Nisha Starks at 202 452-8975 or
nishastarks@propanecouncilorg 
Also, the propane industry has a collection of four video clips at
wwwpropanecastcom that highlight how propane helped survivors of Katrina
and continues to aid with reconstruction efforts Share these with
consumers to explain how propane generators can make life more bearable in
the aftermath of a storm 
And promote propane generators for storm preparation during tax free days,
which run in Florida until June 1 and in Georgia from June 1-12 In
Florida, generators under 1,000 are tax free, while in Georgia, generators
under 750 are tax-free
Go Online for the Latest Information on Energy Tax Credits
Learn about the latest energy tax credits passed by Congress, and promote
these credits to your customers Visit wwwenergytaxincentivesorg, a
website supported by the Tax Incentives Assistance Project, which is
sponsored by a coalition of public interest nonprofit groups, government
agencies, and other organizations in the energy efficiency field 
The site is designed to give consumers and businesses information they need
to make use of the federal income tax incentives for energy efficient
products and technologies
passed by Congress as part of the Energy Policy
Act of 2005 The website continues to be updated with the latest
information from the Internal Revenue Service as they release guidance
notices For more information, contact PERCs Tracy Burleson at 202 452-
8975 or tracyburleson@propanecouncilorg
Manufactured Housing Research Now Available for Industry
Trying to break into the manufactured housing market in your area? Use
information from recently completed research into the manufactured housing
market, which was funded by the propane industry through PERC 
In 2005, research was conducted with factory-built housing manufacturers to
understand how propane can gain market share in the their industry The
report features findings from interviews and plant visits with 18 of the
top 25 factory built housing manufacturers Also included in the report are
profiles of 31 leading manufacturers The profiles include company and
market share data, brands and market positioning information, and a listing
of key contacts within each organization 
The report is guiding PERCs current work with the factory built housing
industry For more information, contact PERCs Tracy Burleson at 202 452-
8975 or
tracyburleson@propanecouncilorg
Council To Meet June 15-16 in San Antonio
The Propane Education Research Council will meet June 15-16 at the Westin
La Cantera Hotel in San Antonio, TX The meeting, which follows NPGAs
Pinnacle Conference, will include updates from the agriculture, consumer
education, engine fuel, industry programs, research and development, and
safety and training mission areas For more information, contact PERCs
Anna Gaboton at 202 452-8975 or annagaboton@propanecouncilorg
Propane Database and Forecasting Model Training Comes to NPGAs Pinnacle
Want to be trained to use Propane Database and Forecasting Model PDFM to
help you in your business?
The PDFM, developed through the industrys Market Metrics Initiative,
details propane consumption volume data and market share by sector and
major end-use application down to the state level The tool provides a
forecast near-term propane demand and can be used for customized
alternative scenarios based on weather patterns, changes to housing starts,
and other key factors
Energy and Environmental Analysis, Inc, representatives will present a
training session on June 14 at NPGAs Pinnacle Conference in San Antonio
For more
information on Pinnacle, contact NPGA at 202 466-7200 Also, a
recording of the 90-minute online training session that featured Bruce
Henning and Mike Sloan of Energy and Environmental Analysis, Inc is now
online
To request a copy of the PDFM CD-ROM, contact PERCs Anne Scarborough at
202 452-8975 or annescarborough@propanecouncilorg For more information
about the PDFM, contact PERCs Kate Caskin at 202 452-8975 or
katecaskin@propanecouncilorg
10 Ways to Use the Internet to Help Your Business Seminar at Pinnacle
Plan now to attend PERCs 10 Ways to Use the Internet to Help Your Business
seminar at NPGAs Pinnacle Conference The seminar, scheduled for June 14
at 10:15 am in the San Miguel Room, will be led by PERC Director of
Information Technology Meg Guegan, who will provide tips for making the
most of the Internet to grow your business and increase customer
communications 
During this session, learn how to participate in the national Find a
Propane Retailer database to increase your customer base, find out how to
use the Propane Marketing Resource Center to find free advertising and
promotional materials to link your marketing efforts to the national
campaign, and discover
industry-developed safety and training materials,
including the searchable regulatory compliance database, the national
trainer database, and the online OSHA-DOT 90 Days training tool The
seminar will also allow participants to discuss website development,
communications software, and the use of electronic mailing lists and online
advertising to attract new customers and boost customer service
The focus will be on making the most of industry-provided resources  For
more information please contact PERCs Meg Guegan at 202 261-2209 or
megguegan@propanecouncilorg
Leads and Materials from Hotel Owners Association Convention Now Available
Reach out to local hotel owners and share how propane can improve their
business More than 2,200 hotel owners registered at the 2006 Asian
American Hotel Owners Association Annual Convention Those leads are now
available to contact hoteliers from your area to discuss the economic and
environmental benefits of using propane For more information, contact
PERCs Kate Caskin at 202 452-8975 or katecaskin@propanecouncilorg  
Updated Tools Available at wwwPropaneSafetycom 
A regulatory compliance guide update is now available at
wwwpropanesafetycom The update
is available in the Propane Regulatory
Compliance section, and it can also be accessed through the searchable
regulatory database located on the website  
The website also includes sections devoted to the Certified Employee
Training Program CETP, Propane Emergencies program, a Resource library
and a link to the Propane Industry Resource Catalog For more information,
read more about the site or contact PERCs Stuart Flatow at202 452-8975
or stuartflatow@propanecouncilorg
Register Now For Forklift Emissions and Maintenance Training Program
Register now for the PERC-sponsored Forklift Emissions and Maintenance
Training Program, which is designed for companies that operate Class 4 and
5 large spark ignition LSI propane-fueled forklifts Classes are
scheduled for Milwaukee on June 1, Cleveland on June 22, Philadelphia on
July 14, Salt Lake City on August 4, and Las Vegas on August 25 

The program trains attendees in the proper procedures for maintaining and
repairing propane-powered forklift fuel systems, with an emphasis on pre-
2003 open-loop models The sessions will utilize an all-new PERC Forklift
and Industrial Engine Propane Fuel Systems training manual and the National
Fire
Protection Association Code 58 The curriculum focuses on safety,
maintenance and monitoring of tailpipe emissions, as well as an
introduction to US Environmental Protection Agency and California Air
Resources Board emissions regulations for propane-fueled forklifts

For more information or to register, contact program coordinator Bill
McGlinchey at 304 296-6568
Provide Your Opinion and Help Develop the New Propane F-150
Through a grant from the Propane Education Research Council, Roush is
developing a dedicated propane Ford F-150 But before the truck is
engineered, the propane industry and other potential consumers are being
surveyed about what they want out of the new F-150
Visit wwwpropanetruckus, click on On-Line Survey, and take a survey
that will help shape the new propane pickup truck For more information,
contact PERCs Brian Feehan at 202 452-8975 or
brianfeehan@propanecouncilorg
Register Online for 19th World LP Gas Forum in Chicago
Register online now for the 19th World LP Gas Forum, scheduled for October
17-20 in Chicago The forum is expected to host nearly 2,000 propane
industry representatives from around the world One of the highlights will
be a keynote presentation
from World Energy Council Secretary General
Gerard Doucet A full forum brochure is now available online
The 2006 forum will also include a Global Technology Conference, hosted by
the World LP Gas Association and the Propane Education Research Council
The technology conference will feature distributed power generation,
autogas, agriculture, and fuel quality projects, as well as residential,
commercial, and industrial technologies For more information on the GTC,
contact PERCs Grace Willis at 202-452-8975 or
gracewillis@propanecouncilorg
Expose your company to the world propane industry by exhibiting during the
forum For more information on exhibiting, contact Virginie Sauvestre at 33
1 53 85 82 65 or wlpgas2006@mci-groupcom
Update Your Contact Information Electronically
The Propane Education Research Council wants to provide you with the
latest industry information and tools Help us deliver these products to
you by providing updated contact information, including your email address
Sending newsletters electronically helps us reduce printing costs, which
allows us to do more with valuable industry dollars Visit
wwwpropanecontactscom/form to electronically update your information

Be gracious Always begin by thanking the legislator for providing the
opportunity to hear your ideas, opinions etc Legislators who support
adolescent reproductive and sexual health, in particular, receive a lot of
negative attention from the opposition A sincere thank you will be
greatly appreciated

Be professional Be professional in both dress and manner; dont say
negative things about other legislators or public figures

Be focused Stick with one issue per call or letter Information about more
than one topic will only confuse the message and dilute your point

Do your homework As part of your preparation, research the legislators
position on your issue You can find out through voting records, speeches,
newspaper articles, debates and other organizations that work on this area
Advocacy organizations, particularly those with Political Action Committees
often track legislators votes and can provide voting guides Explore the
legislators personal connections with the issue: do they have teenagers
themselves? Frame the presentation for maximum effectiveness based on your
knowledge about the legislators constituency, views, background and
interests
Different arguments are compelling for different people; use the
most persuasive argument for this person It might help to role-play what
you want to say at the meeting and practice responses to possible comments

Make a personal connection No matter how insignificant you may feel it is,
if you have friends, relatives and/or colleagues in common, let the
legislator know In particular, let the legislator know if you are a
constituent The legislative process can be very informal and, although a
personal connection makes no difference in your presentation, it may make a
difference in your effectiveness

Consider yourself an information source Legislators have limited time,
staff and interest in any one issue They cant be as informed as theyd
like to be on all issues- or on the ones that concern you You can fill in
the information gap Encourage the policy maker to ask questions about the
program or the issue

Tell the truth There is no faster way to lose your credibility than to
give false or misleading information to a legislator

Know who else is on your side It is helpful for a legislator to know what
other groups, individuals, state agencies and/or legislators are working
with you
on an issue Providing this information also illustrates that your
group represents many more voters Bring coalition members and young people
with you on lobbying efforts It is also important to keep in touch with
your allies so that advocacy efforts are coordinated and relevant
information is shared

Know the opposition Anticipate who the opposition will be, both
organizations and individuals Tell the legislator what opposition
arguments are likely to be and provide clarifications and rebuttals The
ability to anticipate criticism and defend your position will make a
difference

Dont be afraid to admit that you dont know something If a legislator
wants information that you dont have or asks you something that you dont
know, tell them the truth Then, offer to get the information that they are
looking for and make sure to get back to them with it

Be specific in what you ask for If you want a vote, information, answers
to a question, signature or petition; whatever it is make sure that you ask
directly and get an answer

Dont burn bridges It is easy to get emotional over issues that you
feel strongly about Thats fine, but be sure that you leave your
relationship with the legislator
on good enough terms that you can return
to them on that or another issue Dont get into a heated argument with a
legislator, and never threaten them Your strongest opponent on one issue
may be a great proponent on another

Follow up It is very important to find out if the legislator did what they
said they would do Send a thank you letter after your conversation,
restating your position It is also very important that you thank the
legislator for a supportive vote; or ask for an explanation for an
unsupportive vote

Stay informed Legislation changes status quickly and often Amendments or
other committee actions can radically change the effect of a bill without
receiving much publicity The sponsor or legislatures research office can
help identify where in the process the bill is currently located and what
its current language is

Remember, youre the boss Your tax dollars pay legislators salaries, pay
for the paper that they write on and for the phones that they use You are
the employer and they are the employees Be courteous, but dont be
intimidated They are responsible to you and, nine times out of ten,
legislators are grateful for your input

Taken
directly from:

ADVOCATES FOR YOUTH
Advocacy Kit
http://wwwadvocatesforyouthorg/publications/advocacykitpdf

As team captain, you now have the ability to see whats happening with your
team whenever you want to The team page was added in response to team
captain requests to see who is walking on their team and how much money
they are raising

What is a team page and how do I get one?
– A page is created for each subteam on walkamericaorg By default it
displays the team name, walksite, WalkAmerica date, the walkers who have
registered online, a photo and a fundraising message You do not have to
do anything to create the page

How can the team page help my team raise more money?
– Increase the number of walkers who register online The list of online
registered walkers is displayed on the team page If you want everyone to
see whos walking, you must promote signing up and fundraising online
Online walkers raise more money than offline walkers
– Your teams goal and progress toward that goal can be displayed on your
team page Teams raise more money when a goal is promoted
– You can ask your vendors to donate to your team online This is a great
way to get vendors to contribute
– Ask people who cant or
dont want to walk can make a personal donation
to the team
– You can email the team page link to recruit walkers and solicit
donations
– You can tell the story of your team ambassador or other reasons why
your team is participating in WalkAmerica on your team page Making a
personal connection to the mission increases walker participation
– You have access to team reports so you can monitor walkers progress
and encourage everyone to fundraise

How can you access these new features?
– One person per team is assigned to be the teams online administrator
Contact your WalkAmerica representative to become the administrator If
you created your team online for 2007, you are automatically the online
admin

What does an online administrator do?
– As the online admin you have the ability to edit the team page, see
team reports and enter offline team funds You will also be signed up as
a walker and will have a personal page Both pages are accessed with the
same username and password

How do I recruit walkers and promote online fundraising? Communicate,
communicate, communicate
– Email everyone in your organization asking them to join your team and

fundraise to help save babies Include the link to your team page in the
message
– Have a kickoff with the opportunity for walkers to sign up on the spot
internet access required
– Use the information in your online reports to monitor your teams
progress Share with everyone “ how many have signed up, how much has
been raised, who the top walkers are so far, etc
– Offer incentives to walkers who raise the most money online”a day off
with pay, the bosses parking spot”get creative
– Have fundraising contests “ who can raise the most money online in a
week or a day? Offer a prize to the winner or to all who raise a
specified amount
– Keep walkers up-to-date on team plans for WalkAmerica day
– Report your team results and thank everyone for participating after
WalkAmerica day

If you have any questions or need help registering, please contact the
walkamericaorg help desk by emailing ofthelp@marchofdimescom or calling
888 274-3711

Tips for Walkers: Register online Fundraise online
10 Easy Steps to Success

1 Go to wwwwalkamericaorg

2 Sign-up:

Previous online walkers

click LOGIN on the left side
of the webpage

enter your username password well send it to you if you
forgot it

update your profile”you can change your team or walksite or
create a new family team if you would like

New online walkers

click on then choose your walking status by selecting one of the
following:

I am walking with an EXISTING company, school, organization,
Family Team or other group

I want to create a NEW family team

I am walking as an individual

3 a Team Walkers: find your team name on the following page or type it
into the search box Once you find your team, click on it and find
your specific location or sub-team This may take a few clicks If
there are too many teams listed, sort by state at the top of the page
Once youve found your sub-team, click on it to go to your
registration page

b New Family Team creators: select your walksite, click on it to go
to the page where you create your Family Team Youll enter your team
name and team address and click submit Next youll register
yourself as a walker on that team by completing
your personal profile

c Individual Walkers: select your walksite, click on it to go to
your registration page

4 Fill out all information”your username is very important”and click
submit
Record your username and
password for future reference
______________________________________________

5 Now youll see the web address for your page
wwwwalkamericaorg/yourusername

6 You can customize your webpage with a photo and a personal story if
you would like

7 Start fundraising Online fundraising is optional, but the average
walker does raise more money online and with less effort because
donors can pay online by credit card or PayPal

8 Just send out emails to everyone in your address book by copying your
web address into an email message, include a note, and watch the money
roll in

9 Follow up with those you contacted via email, by phone or in person

10 Be sure to use online and offline fundraising because some people
prefer being approached in person Use your best judgment

If you have any questions or need help registering, please contact the
walkamericaorg help desk by
emailing ofthelp@marchofdimescom or calling
888 274-3711

Online Registration and Fundraising: Photo Tips

Uploading and resizing your photos

Add a photo:

1 Your photo must be saved into your computer or on a floppy or CD when
you begin this process The system will only accept jpg or jpeg or
gif file formats and a file size less than 250k If you need to
modify your photo to meet these requirements, see Resizing your
photo below

2 LOGIN to your page and click on the EDIT Page tab

3 Click the Browse button in the photo box and browse your drives for
your personal photo

4 Select the photo you want and it will automatically be inserted into
your webpage Note: you will not see the photo on your page until you
click Save my Changes at the bottom of the page

5 Feel free to add a caption to the photo

6 Remember to click Save my Changes at the bottom of the page

Resize your photo:

1 Use your photo editing software to resize the photo and save in the
appropriate format

a If you have a digital camera, you can use the software that came
with the camera

b If you do not have a digital camera, but have an electronic
photo, most computers are pre-loaded with a basic photo
viewing/editing program on their system

1 Open your photo within the photo editing program The March of Dimes
does not provide technical support for photo editing programs, seek
help from your software provider if needed

a You can crop the photo to remove unnecessary background area
which helps reduce the file size of the photo Cropping cuts
away the parts of the photo you dont want

b To see the new file size, first go to File in the upper left
corner, select Save as and save your modified photo with a new
name and the jpg or gif extension, then go to File again and
go to Properties you should be able to see the size of the new
file

c If you do not want to crop your photo or it is still too large
after cropping, find the place in your program where you can
change the resolution of your file in some programs you choose
your resolution when doing Save as High resolution photos
are needed for
good quality prints, but low resolution photos
are all thats needed for viewing on the web A low
resolution/small file size photo also loads onto the webpage
quickly Repeat step 2b to see the size of your new file

If your picture meets the above conditions, but it continues to fail to
upload into our site, please contact the walkamericaorg help desk by
emailing ofthelp@marchofdimescom or calling 888 274-3711

Source:ena.org

Please read tips before starting installation of your new Hi-Q „ Antenna

Installation and Warning Notes:

Unauthorized disassembly or failure to carefully follow instructions will
VOID your WARRANTY

Ordering and acceptance of this Hi-Q „ antenna does not constitute a
license or agreement to reproduce, manufacture, re-engineer, or copying it
in any form Hi-Q Antennas hold all patents and trade marks Patent
infringements will be vigorously challenged

KEEP your antenna CLEAN
Road GRIME can be CONDUCTIVE, clean the coil with RAIN-X
We have measured on a LIGHTNING hit coil where the DIRTY side was as low
as 220 OHMS
The dirt has give a PATH for the high voltage to travel down to the TUNED
frequency ie: where the CONTACTOR was located
At 500 watts the voltage is OVER 10,000 volts At a kW is 23,000 V
REDUCE the power when weather is winter like, slushy salted roads and
foggy
Protect your investment

NOTE: We have given this WARNING for the
past two years we shall NOT
Replace the coil free any more
The coil assy Replacement is 25000, no charge for the labour

The Hi-Q Series antenna is designed for mobile installation It is a
center loaded HF mobile antenna Consequently, in some base station
applications attic, balcony, out a window, on a fence, or tripod
installation you may need to provide an adequate counterpoise by running
several 2 to 1/4 wavelength wires out from the base of the antenna See
the ARRL Antenna Handbook for various counterpoise lengths and
specifications The MFJ-909 Antenna Matcher or a simple antenna tuner will
help

The NEW Hi-Q TAD Tune-A-Dipole and the LATEST NVIS series of HF dipole
antennas offers 21 dB gain and directivities compared to the mobile
vertical and it can be used in either horizontal or vertical configuration
NVIS is a VERY LOW noise antenna
The beauty of it that you can feed it with 52-ohm coax cable, in some cases
without any matching device and NO NEED for radials or counterpoise
See photos on the website
The NVIS antenna TAD used on a LOW Tripod will give you excellent SHORT
range communication with LOW power at a very low NOISE level

Every mobile installation is
different, and no two vehicles have the same
capacity effect on the antenna, so take time to install it properly and
match it to 52 ohms
Our antennas are in constant use around the world We are confident that
it will work superbly on your vehicle as well If you have a problem with
any installation or use, please contact us We have years of experience
and hundreds of installation histories to call on for your support BUT
only call during business hrs
Be sure to read the SUPPORT pages on the Hi-Q website
Keep in mind that with your NEW Hi-Q antenna you are radiating a LOT more
RF than you had with ANY brand X
Common MODE current may be evident by NOT being able to get low VSWR
USE as MANY toroid cores and CLIP-on Ferrites to alleviate the FLOATING RF
Use the Ferrites at EACH end of the COAX cable and the motor wires
Use the MFJ-909 or 910, or equivalent antenna matcher to achieve the low
VSWR Anything below 15: 1 is acceptable
The NORMAL Hi-Q antennas VIRGIN No shunt coil or capacitor added is:
10-12-15-17 and 20 less than 15:1 on 40 appx 17:1 and on 80 it is 24:1
at 160 M 3:1
by using the MFj-909 IN LINE of the coax AT THE RADIO END, not at the
antenna end, you can switch in
the needed cap value for good match
VSWR greater than mentioned above you need to suppress the common mode
current with lots of toroid and or ferrite cores
Good ohmic grounding and RF counterpoise will pay good dividend

IMPORTANT NOTE: 18-wheelers, most likely you want install your NEW Hi-Q
antenna on the driver side MIRROR arms This case you can use a short
extension rod and a Caphat with a very short whip
PLEASE DO NOT take the antenna through a high-pressure truck wash Remove
your antenna before taking your through the washduh We offer the Giant
Quick Disconnect GQD NEW Stainless Steel version that allows you to
quickly remove and reinstall your antenna for safety or convenience
NEW: Base FoldOver and Whip FoldOver on the accessories pages

Installation Guidelines

1 Please carefully inspect your new antenna for any damage that may have
occurred in shipping As you can see, we have taken every precaution
to make sure your new antenna arrives in factory perfect condition
If the parts box or tube is crushed, dented, or damaged in any way,
please inform the carrier IMMEDIATELY
2 Your antenna has been fully insured for shipping, but take time
to
inspect it carefully when it arrives Keep the shipping tube for
storing the antenna when not in use or for shipping should it become
necessary to do so Take digital pix of the damage if any

Included in your packages should be:
a One Hi-Q„ HF Antenna with coil assembly, lower mast and motor
housing with 3/8-24 NF threaded mounting base If you have
ordered a GQD, Giant Quick Disconnect or WQD Whip
Disconnect highly recommended it may be installed or
packaged with your antenna
b An Installation Kit consisting of two polycarbonate insulator
wafers, one 1 3/8-24 bolt, several stainless steel washers
and a 3/8 lug for the coax cable center The FEED point can
also be ONE of the 3, -28 bolts for more convenient pick up
c We are slowly getting away from the SHUNT coil, since the MFJ-
910 and the MFJ-909 capacitive antenna matcher does an
excellent job at a very low cost IT MAY BE INSTALLED AT the
RIG end you can still use a shunt coil plus the MFJ-909 if
you have lots of STATIC
electricity build up potential Use
it to match the antenna to 52 ohms during low band operation
Typically the shunt coil best used right at the antenna base,
one end to the 3/8-24 mounting bolt or to one of the three
base support bolt and the PIGTAIL from ground to the 8th turn
of the shunt coil This will change up/down in of turns
d
e Optional hardware may include the base for your GQD, a Whip
Quick Disconnect WQD, and pre-drilled MB-8 mounting bracket

f NOTE: the photo shown on the Accessory website page is and
example of how to install an UNUN if you chose to use one We
are NO LONGER sell UNUNs or pre-assembled MB-8 mounts Use
the MFJ-909 instead

g The TWO wires: RED BLACK are the 12 VDC motor wires The
TWO WHITE wires are the REED SW PULSE output to use with ANY
controller that needs a pulse to count like an MFJ-1922
etc

h The RXE-040 or “050 Self-Resetting Circuit breakers have been
installed at the motor terminals

i On OLDER Hi-Q-Antennas
a MAGNET at the motor coupler for your
SAM of SDC-100 MFJ-1922/1924 antenna CONTROLLER The magnet
location can be found JUST above the motor with a VOM and a
REED SW Appx 2-1/2 from the 6/32 Phillips screws holding
the motor in place The REED SW can be installed EXTERNALLY
j NOTE: As of 9/05 we have a NEW MOTOR and MOTOR MOUNT, in most
types the REED SW is INTERNALLY installed near the magnet s

k This is a 5000 worth up upgrade at no cost to you
l Check out the HUGE savings on the antennas offered as PLUG and
PLAY packages A and B

NOT INCLUDED are the stainless steel whips youll need These are
available at Radio Shack and cost about 15 per copy You may want to
have two of them if you want to get the MOST out of the antenna
performance However, a single 5-foot whip is a good compromise If
you want maximum performance, cut the whip as long as possible, but
keep safety in mind Never exceed 136 maximum height without
bending or restraining the whip You may want to order several of our
Whip Base Adapters that turn the
resultant whips into beautiful
extensions for your Hi-Q antenna If you have purchased the Hi-Q-4/80
antenna then one 5 ˜ or even shorter whip will serve you fine, but for
the greatest radiation Efficiency on 80/40 use the longest whip you
have with a CapHat
NOTE: In the PLUG and PLAY packages the 4 whip is NO LONGER
included

The CapHat MUST BE raised at least 1 or 2 foot above the coil with an
EXTENSTION ROD, available as an optional item
In some cases where you want to keep a LOW profile a 2 extension rod
with a CapHat ONLY can cover 10-80 M with same efficiency as if you
have used a long with only

Check out the SINGLE LOBE HEIGHT Adjustable CapHat for the STANDARD SS
whips 1500

NEW Corona balls for Heavy Duty whips; 1000

Note: Although many of the Hi-Q-HF mobile antenna users have tuned the Hi-Q
antenna to 6 M with short whip, NOT all set up will give you the benefit of
6 M operation In some cases one can find 6M by using an antenna analyzer
and keeping the long whip may find the MULTIPLE wave length for 6 M I
however RECOMMEND that you DEDICATE a separate antenna for the SIX
Meter
band

Please take the precautionary step of testing your new antenna motor
on the bench first The high-quality 12 vdc hi-torque motors require
less than 500ma So any 12vdc source will work You may simply apply
12 vdc to either lead or use a DPDT switch SEE page 8 for how to
wire the DPDT SW To reverse polarity to determine which pair
results in the up or down motion of the contactor in the coil Note
polarity for remote switch installation later Look up the
MFJ/Ameritron SDC-100 or MFJ-1922 or MFJ-1924 SIMPLE controllers, we
tested them and works GREAT
I NO LONGER recommend ANY autotune controllers, so far every one of
them has failed several times and have gone back to the DPDT SW

If you ordered the Ferrite Clip-on to use as RF chokes on the motor
DC lines, install them as close to the motor as possible Simply loop
the motor leads through the cores, one at a time You may want to
slip a piece of shrink tubing over the whole assembly to hold them
together and for protection Attach an additional length of wire to
each lead if you need longer wires to reach your 12vdc
source
Good idea is to use some ferrite clip-ons on the coax cables BOTH
ends
When shipped, the contactor is ordinarily set close to the MIDDLE
position of the coil housing This is to give you some leeway when
you first apply 12 volts to the motor The 80 meter position is
usually about one inch from the bottom of the loading coil except, of
course, on the -5/160
If you are using the MFJ-1922 or the Ameritron SDC-100 controller then
move the CONTACTOR all the way to the BOTTOM BEFORE marking the base
location of the CONTACTOR, THEN MOVE UP at least 1 or two coil turns
and MAKE THIS the
000 on the digital read out
The controller is counting the revolution of the motor shaft, ONE
PULSE by one revolution, or 20 TURNS per inch on Hi-Q-25, -3 and -4
Hi-Q-5 is TWO pulses per turn and -28 actuator shaft You need a
REED SWITCH to sense this pulse before the controller will work
Magnet can be found appx 25 above the four 6/32 Phillips head
screws REED SW mounts outside on the Hi-Q-Antennas delivered before
04/05 ALL 2006 RT antennas has BOUILT in REED SW and magnets

As
you move up in frequency, the contactor will be moving toward the
top of the coil Be sure to monitor its travel, at least until you
get a good feel for where it loads the best Higher frequencyfewer
coil windings, naturally Moving from band to band will require the
largest movement of the contactor Movement from one frequency to
another within the band will probably only requires a slight
tweaking ups or down Remember, to move up in frequency, move the
contactor up
Moving from 20 to 17 may require only a slight adjustment and the
same from 17 to 15 and so forth BE CAREFUL not to run the contactor
into the top of the coil as doing so may damage the motor The RXE-
040 or 065 circuit breakers will protect the motor for up to 5
seconds of stall, and then reduces the current to less than 100ma,
which will reduce the likelihood of motor damage

3 Install the antenna with the 3/8-24 bolt to the cars mounting bracket
or bumper mount If you have purchased the optional GQD strongly
recommended, install the base first, using the supplied hardware If
you are bolting the antenna
directly to the mount, proceed in the same
way Let us know if the mount you are using is thicker than and
well supply you with a longer bolt

The antenna must be insulated from the vehicle ground Use the two
supplied polycarbonate or Delrin insulating wafers Be very certain that
the mounting surface under these insulating wafers is perfectly flat Some
bumper hitches, especially the receiver type Reese, U-Haul and others
have punched rather than drilled holes Punching tends to leave a
concave rim around the edge of the hole and when tightening the antenna
mount, the concave shape will break the washers Thin stainless steel
shims should be used if this is the case Otherwise, use our predrilled
mobile mount MB-10 to be sure that the mounting surface is flat Use a
large, yellow lug for the feed point from the coax center conductor The
coax shield goes to the mounting bracket ground lug

4 The shunt coil may be installed at the mounting point as well see
page 9 of this guide The shunt coil can be installed either at the
base of the antenna at the 3/8-24 mounting bolt or by using a T type
coax connector at any point in the cable within 2 feet
of the antenna
base Simply add the shunt from the connector center to ground
Usually 7-10 turns of wire 15 diameter and a small spread will do
fine for 75/80 meters, and 4-8 turns for 40 meters When operating on
higher frequencies the RF will simply look through the shunt or
UNUN See the additional information enclosed on this If youd
rather, the shunt may be switched in and out with a good quality
ceramic switch If you are using the MFJ-910 antenna matcher, it can
go in the COAX line between the radio and the antenna, close to the
operators hand

5 Alternatively, you may choose to install the optional UNUN instead
Available from wwwcoilwscom the one you may need is the one offers
at least four choices of impedances The other unit I recommend is the
MFJ-909 antenna matcher

6 Be sure to use copper braid for grounding straps to the vehicle
chassis RG-8 size coax cable braid makes excellent grounding straps

7 For optimal performance of your new Hi-Q antenna, we recommend that
you elevate the feed point as high as is practical and safe NOTE:
for safe highway over head
clearance, be sure that your total antenna
height does not exceed 136 You must always use caution with the
long whip installed, as many places your car will easily fit, your
antenna WILL NOT

The whip can be as short as 2 feet for excellent 10 through 40-meter
operation and 7 feet or longer for the lower bands Again a CapHat
will greatly reduce the whip length and INCREASE the RE Radiation
Efficiency A Whip Quick Disconnect WQD is recommended for the
whips We manufacture an all-brass, silver-plated Whip Quick
Disconnect WQD”see website Accessories section The coils top
cap is aluminum and the 3/8-24 tread can be worn out by changing whips
too often NEW: WQD with FOLD-OVER top

8 The use of a WQD is recommended Do not use a stainless steel split
lock washer between the whip and the top of the coil If you feel
you must use a washer, use a soft, copper washer a 3/8 lug with wire
end cut off will do nicely If you use our Capacity Hat with your Hi-
Q antenna, you will find that the antenna ls more efficient And uses
less coil windings The best location for the Cap Hat is a foot
or
two above the loading coil, CapHat extension Rods can be found on the
Accessories page on the website, 1, and 2 long 2000 ea

The WQD is MANDATORY if you use a CapHat with the Extension rod Also:
The WQD has a 3/16 diameter hole on the male part; use this to
SUPPORT IT WHILE UNSCREWING the whip or if the whip got too tight on the
WQD FEMALE IF NOT OBSERVED you tend to make a 20000 mistake The WQD
may UNSCREW the COIL CAP and RUIN the whole coil assembly
A 3/16 dia Pin will do the job
DO NOT USE the LARGE 1632 caphats on the Hi-Q-25 antennas

NOTE to Hi-Q -25 and -3 S model users: DO NOT USE LARGE CapHat or
102 whip, when you hit a tree or? You will damage the coil assembly
cost you 12500 for a new one

9 If you experiencing trouble attaining a satisfactory VSWR, usually
15:1 or lower, you may have to use a variable inductor 0-15ÎH or
variable capacitor 100-1200 pF This situation is not typical, and
will certainly vary with the type and size of your vehicle In some
rare cases, a separate antenna tuner may be needed It is also a good
idea to use the Ferrite clip-on, data type line chokes
on the wires
coming out of the antenna motor leads to suppress the common mode
current Wrap the wires around the core at least once Do the same
thing for the coax cable Toroids may also be used This will
eliminate the RF pick-up that may alter VSWR readings or affect the
vehicles electronics To prevent RF feed back on the motor lines you
can add a pair of 100 ÎH, 2 amp chokes CLOSE to the base of the
antenna A 01 ceramic cap to from the terminals to ground reduce the
motor noise The NEW MFJ-910 or 909 HF Mobile Antenna Matcher does a
good job on matching the antenna to the radios 52 ohm

10 HI-Q Antennas make use of high-quality, aircraft-type 12 vdc PLANATARY
gear head motors, No resistor is needed to drop the line voltage The
RXE-040 or 50 Self-Resetting circuit breaker has been installed at the
12vdc line at the motor This breaker will trip out if your antenna
contactor tops/bottoms out, causing the breakers to heat They will
reset themselves within just a few moments once current is removed
Be sure to reverse the motor immediately and move the contactor off of
bottom or top
Beginning July 1, 2002, the circuit breakers are
factory installed Earlier models may require user to install the RXE-
050 Please request them from Hi-Q Antennas

11 The factory installed breakers or the circuit in the controller will
protect your antenna

Refer to the illustration on page 8 of this guide Use a momentary,
DPDT, center off switch to reverse the polarity of the motor This
switch is available at Radio Shack and other electronics dealers To
make the switch work in both directions X wires the contacts 12 to
56 Drawing shows the RXe-at the SW, NOT NEEDED Prior to
soldering the wires, insulate both leads with shrink tubing or the
insulation from some 20 wire to prevent a possible short circuit
Attach the 12vdc leads to the center two contacts on the switch Now,
attach the each motor lead to either the top or bottom set of
contacts

12 Toggle the switch in either direction and note which way the
contactor moves Solder all connections cleanly Use your VOM to
check all continuities Orient your switch to reflect up/down when
you mount it You may also add a variable
voltage control and speed-
up the contactor motion when going from 20 meters to 80 meters for
example

13 The recommended whip length is 9 feet for optimum performance on 40 80
M However, 76 seems to work very well also, as safe clearance issues
should ALWAYS take precedence For operation on 6 to 40 meters, a 2-foot
or shorter whip seems to work best It is possible to find a resonant
point for 6 10 meter bands at 5/8, , or even multiple wavelength
positions on the coil with the longer whip Feel free to experiment with
various whip lengths, capacity hats and contactor positions For MAX
Radiation Efficiency on 40/80 and 160 M be sure to use a CapHat with and
extension rod

14 WARNING: DO NOT RUN THE CONTACTOR TO THE EXTREME TOP OR TO THE EXTREME
BOTTOM of the coil OVER 170 lb pressure is developed at the HARD
contacting The Rxe-050 will protect but why push it

NOW a STANDARD installation: a MAGNET to give a signal at every
rotation for your MFJ-1922, SDC-100, SAM unit, or other controller
what may need an analog signal You add the REED switch externally

15 HI-Q ANTENNA GUARANTEE The Hi-Q„ Series of antennas
are
unconditionally guaranteed for QUALITY and WORKMANSHIP for ONE
YEAR If for any reason other than damage due to negligence,
improper usage or unauthorized disassembly your Hi-Q antenna fails
to perform due to quality or workmanship, HI-Q Antennas will, at
our discretion, either repair or replace it at no charge, WITHIN 14
days of the purchase date, shipping and handling in both
directions will be at your expense, however Please call us
before sending an antenna back to the factory A returned material
authorization RMA is necessary before warranty work will be
performed

16 If you find that the antenna does not meet the advertised
specifications or for any other reason you are dissatisfied with
the antenna, and within the first FOURTIN 14 days after your
initial purchase, HI-Q Antennas will refund your purchase price,
Shipping costs are at your expense You must inform HI-Q of your
intention to return the antenna under this guarantee provision
before shipping Refunds will be processed only after it has been
determined that the antenna has not been altered, disassembled
or
damaged in any way

Subsequent owners may, with our pre-approval, return an antenna for
repair AT OUR SOLE DISCRETION, we will either repair or replace
the antenna

Please contact HI-Q before doing anything to your antenna We can
be reached by telephone Mo-Fr- 8-5 PST If we feel that field
repair is appropriate or possible, we can help trouble-shoot the
problem and suggest appropriate action Any unauthorized
disassembly or negligent damage will void all guarantees written or
implied

17 Notes:
a Unless otherwise noted, the motor wires are black and red
The REED SW wires all black or all white
b Tighten the screws on the antenna occasionally
c Use the clip-on ferrites or the toroid cores if ordered on
the motor leads to keep RF off the motor and cut noise from
the motor in your receiver
d Please read announcements on the HI-Q websites SUPPORToften
For heavy truck or other special vehicle installation
situations please contact us We have installed our antennas
on many specialized
vehicles, and may have just the answer
for you
e Reasonable care must be given to impedance mismatch Always
observe your VSWR and/or power level At any indication of a
drastic change in either, STOP transmitting immediately
Although modern transceivers are designed to sense high VSWR,
it is still prudent to monitor it while operating in any
mode
f Do NOT PLUG up the hole where the motor wires exit from the
antenna base Do NOT use RTV silicone or tape to seal this
hole Condensation moisture, if present, drains out at this
hole

Special Note: Protect your investment keep your antenna clean Avoid
excessively dirty, grimy or salty environments Use a good quality auto
wax or RAIN-X on the coil housing and on the nickel-plated and powder
coated parts This will insure years of trouble free service
We will NO LONGER replace the coil for free Cost is 25000
Protect your investment: KEEP IT CLEAN, run lower power when dirty

Note for the Hi-Q-5/160 Antenna users:

The Hi-Q- 5/160 antennas are designed to be used with the large 30
capacity
hat Versions manufactured after 10/04 will resonate down to 1800
Kc, without a caphat using a 102 long whip Capacity hats installed at
least one foot above the coil by means of an extension rod Use a Radio
Shack or similar 102 stainless steel whip on top of the Cap Hat This may
extend the tip of your antenna above the recommended 136 height limit
However, as the US Navy Antenna Test Site in Colorado suggests, you may
BEND the whip in an arc, or at a 45-degree angle, for an even HIGHER
radiatin take off angle NVIS This method may also be used on the
standard Hi-Q antennas for additional radiation efficiency with LOW noise
pick up BUT a smaller radius due to the NVIS radiation

Due to the large coil and additional stress on the mounting assemblies, Hi-
Q-5/160 and “5/80 users may be well advised to use additional support to
the antenna This can be in the form of a NON CONDUCTIVE bracket or guying
line attached just below the loading coil and will stabilize the antenna
and enhance performance

OPTIONAL ACCESSORIES FOR YOUR Hi-Q Antenna:

2 diameter GQD Giant Quick Disconnect, a double bayonet QD to remove
the WHOLE antenna in just seconds and stores it in the vehicle
Machined
out of a single piece of stainless steel, we highly recommend this
accessory GQD : 7500
GQD light, nickel plated alum 6500
If you order an EXTRA GQD base ask for the installation kit, 1500
Large Base FoldOver 0-90 degree 5500

One and TWO foot MAST extenstions, stainless steel with 3/8-24 interconnect
stud,
@ 40 and 5000 respectively

Standard Whip Quick Disconnect WQD for the whip, new design, all brass,
silver-plated whip quick disconnect This two-piece unit speeds whip
changes 2500,
TOP only 1500, NEW WQD with FOLD-OVER 3500

Whip BASE Connector Use this silver plated brass connector after cutting
a stainless steel whip to the right length for your installation Securely
holds your whip in place 1000

Extra Polycarbonate or Delrin base insulation wafers with bolt 1500

NEW: we have installed the magnet for MFJ/Ameritron SDC-100 or SAM unit
controller that may need analog signal input
REED SW for sensing the pulse, is 1000

Second antenna purchase: 50 discount or FREE GQD, a 65 value

Mounting bracket, MB-8 1/2X2X8 long with hole drilled for the insulating
washers, 2500

Special Mercedes or other SUV mounting unit 25000

Insulating sleeve for mast used for base
station mounting, please specify
the mast inside diameter 2000

A CAPACITANCE HAT to increase the radiation efficiency of your Hi-Q
Antenna Cap Hat goes between the top of the coil, 1 extension and the
whipfewer turnsL-o-u-d-e-r signal 3500 Replaceable lobes Use 1 or 2
long extension rods with it

All prices FOB at the HI-Q factory Shipping and handling charges apply
See our Web site for details, photos and ordering/shipping instructions
Feel free to contact HI-Q at:

w6hiq@hiqantennascom , or sales@hiqantennascom
When ordering and wish to use PayPal, use the
Sales@hiqantennascom email
Thru PayPal you can use your credit cards
WE DO NOT TAKE ANY CC

By phone at 951-674-4862 Our Fax number is 951-245-2031

OPEN from 8-5 Mo-Fr, or email your questions DO NOT CALL after HRS

Installation guide and illustrations courtesy of N0XB, Northfield, MN

Do not hesitate to call us if you have any questions 73, Charlie, W6HIQ

DPDT SWITCH WIRING DETAIL

Note: ONLY one RX- is needed
Two wont make it better

To Antenna Motor

You NEED to know HOW to wind an UNUN before you set your hart on it to use
it

I
recommend the SHUNT coil OR the MFJ-910 Antenna Matcher

Antenna base

Polycarbonate
Insulating wafers

Coax CENTER to anchor bolt Coax BRAID to
ground lug
Or vehicle body via braided copper
strap

It is a PAIN to get an UNUN work, ge the MFJ-910 or 909

If needed, for motor noise reduction a pair of 100uH, 2 amp chokes may be
installed as the closest possible point to the motor at the base of the
antenna
Enjoy the use of your new Hi-Q antenna
For a lot more information and photos be sure to browse my entire website
Best 73,

Charles M Gyenes W6HIQ, VE7BOC/W6, HA5CMG
21085 Cielo Vista Way
Wildomar, Ca 92595, Phone 951-674-4862, sales@hiqantennascom

Use the MFJ-90 or 910 instead of fooling with the SHUNT coil, your choice

Hi-Q-TAD and NVIS antenna
Mounting tips for the Hi-Q TAD Tune-A-Dipole and the NEW NVIS antennas

The Hi-Q-TAD Tune-A-Dipole consists of either of the Hi-Q HF Mobile
antenna:

Hi-Q-25/80
Hi-Q-3/80
Hi-Q-4/80
Hi-Q-5/80 or the Hi-Q-5/160

It is important that you set the antenna on the bench first having 12 VDC
@
3 amps Available
Tune the CONTACTOR all the way down to the coil base, if you have BOTTOMED
it out then GO UP by reversing the polarity to REMOVE THE STRAIN on the
contactor, this is just about a turn on the coil
Do this procedure on BOTH antennas

If you are using a controller like the MFJ-1922 that counts the turns on
the motor shaft, then you need ONLY ONE REED SW on one of the antenna
If you going to use TWO MFJ-1922 or similar antenna controller that
utilyses MAGNET and REED switch, use the REED sw pulse output to each of
the MFJ controller
With the TWO units INDIVIDUALLY set to ZERO the contactors are at the
bottom now you can keep the antennas in sync
Both antennas now need to be connected to the COUPLING bracket and the TWO
MOTOR WIRES NOW NEED TO BE connected together
Run it UP/DOWN and see that the contactors are traveling in parallel

The 52-ohm coax cable shield connects to the bracket and the center to the
other antennas 3/8 bolt with the yellow lug

Install the antenna on the mast so that the V points the whip tips UP,
not drooping
The higher you get it the more efficient it gets

If you wish to use it in the VERTICAL config
Then you must use a NON CONDUCTIVE
mast

Note to NVIS Hi-Q antenna users:

The NVIS principle is to use the TAD Dipole antenna close to the ground
2 to 15 feet in height This normally achived using a simple Tripod

The NEAR VERTICAL INCIDENT SKYWAVE is appx 70-80 degrees to vertical The
signal bounces back like an HALF open umbrella covering 300-400 mile
radius
With LOW power, 5-25 watts one will have exellent communication from 18
to 10 MHz REGARDLES of the mountainous terrain in your vicinity
In my testing I have noticed 0 that is ZERO S units vs the dipole at
80 having noise level of S 6, this is one of the reason you want o have
an NVIS antenna for rag chewing with your friends in the 3-400 mile radius
The NVIS use of small dipoles close to the ground has been in use since
WWWII

———————–
4 6
2
12 VDC

Insulate each lead Insulate each lead

-12VDC
1
3 5

One lead of the matching device goes to the coax center and the other to
the coax shield/ground Matching device can be the supplied shunt coil
or
the optional toroid UNUN UNUN should be installed at the antenna base, as
illustrated The shunt coil may be mounted either at the feed point or
anywhere with two feet of the antenna base The shunt coil may be inserted
by means of a coaxial T connector in the coax feed line See following
page for suggested shunt coil installation

Coax Feed Point

Antenna Base

Shorting stub from ground to coil tap point on coil varies for VSWR
adjustment

TWO
RXE-065

DPDT, center-off, momentary switch is a Radio Shack item As described
above, wire the DPDT SW in X form

Attach poles 1 2 to the antenna motor
|Å Å’ Ã Ã Ã
ÃÃÃÃÃÃÅ?p[MB,?HhÃÃdFhÃŒ5?6Apply 12VDC to 3 4 to supply
Voltage for the motor

Note:

Rxe-065 is shown at the X wireing of the DPDT SW

NOT NEEDED on antennas mfg After 01-03
Just use plain wires To X wire

NOTE: Color of toroid winding wire may differ

The natural impedance values for the Hi-Q Series of HF Mobile Antennas are:

Hi-Q-25/40 @ 7250 MHz is approx 49 Ohms Hi-Q-25/80 @ 3750 MHz is
approx 22 ohms
Hi-Q-3/80 @3750 MHz is approx 18
Ohms Hi-Q-4/80 @ 3750 MHz is
approx 12 Ohms
Hi-Q-4/160 @ 1850 MHz is approx 10 Ohms Hi-Q-5/80 @ 3,750 MHz is
appx 10 Ohms

For the 40 and 80 Meter bands, you MUST use a matching device to bring the
feed point impedance close a nominal 52 ohms This can be easily achieved
with the supplied shunt coil A shunt coil may be made using 14 or
heavier bare copper wire, close-wound on a 125 to 15 mandrel, and then
stretched slightly to create an air gap of approximately one half of the
wires diameter between the turns–just make sure coils arent touching
each other

One end of the coil is attached to the antennas feed point at the 3/8-24
bolt and the other end to goes to ground However, before you permanently
ground the coil, determine the best VSWR by simply shorting out turns of
the shunt coil one-by-one until the VSWR reaches its lowest point This is
usually less than 15:1 Solder the ground tap at this point You may
want to test the tap at different points around the coil for fine tuning
purposes

Antenna Base Impedance Matching

Polycarbonate
Insulating Wafers

Use of the UNUN For
Antenna Base Impedance
Matching

Coupler bracket, coax shield to ground, center to antenna

Antenna 1

Antenna 2

Antenna and shield ground

Coax center to ant 2

Antennas to point UP

Source:marchofdimes.com

Source:hiqantennas.com

Everyday Uses of Excel

Oakton Community College
Center for Professional Development Workshop

Deanne Rehmer, Facilitator

|Topic |Notes Steps |
|Create Multiple Lines in a |Enter the information to appear in the first |
|Cell |line |
| |Press [Alt] [Enter] |
| |Repeat for additional lines |
| |Press [Enter] after the last line |
|Enable/Disable AutoComplete |Choose Tools, Options The Options dialog box|
|for Cell Values |appears |
| |Click the Edit tab |
| |In the Settings area, enable or disable |
| |Enable AutoComplete for cell values |
| |Choose OK |
|AutoFill Shortcut Menu |Enter the first entry in a cell |
| |Move the
cell pointer to that cell and point to|
|Fill weekdays |the fill handle |
| |Drag with the right mouse button to include |
| |cells to be filled |
| |Release the right mouse button A shortcut menu|
| |appears |
| |Specify the desired fill type |
|Reverse the AutoFill Action |Enter an entry in a cell |
| |Move the cell pointer to the fill handle |
| |Press [Ctrl] and drag the fill handle Excel |
| |will reverse the increment or repeat action |
| |For example, when January is entered, it will|
| |repeat rather than increment When 1 is |
| |entered, it will increment rather than repeat |
|Automatically Fill Down in a|Enter entries in the columns to the left |
|Column |Place an entry ie formula in the top row
of|
| |the column to fill |
| |Select the cell to fill down |
| |Double click the fill handle to fill down as |
| |far as the adjacent columns to the left |
|Select a Large Range |Click the first cell to be included |
| |Scroll to the opposite corner |
| |Press [Shift] and click the cell in the |
| |opposite corner The entire range is selected |
|Move to a Different Sheet |Point to one of the tab scrolling buttons|
| |Click the right mouse button A list of sheet |
| |names appears |
| |Click the desired sheet name |
|Edit Cell Contents Directly |Double click the cell to be edited The |
| |insertion point appears |
| |Edit the contents of the cell |
|
|Click outside of the cell |
|AutoFit Multiple Columns |Select the columns to be AutoFit |
| |Position the mouse pointer to the column header|
| |area |
| |Double click one of the vertical divider lines |
| |between the columns |
|AutoFit All Columns |Click the Select All button |
| |Double click on the right vertical divider line|
| |of any column heading |
|Conditional Formatting |Conditional formatting applies a different font|
| |style, pattern, and border to cells whose |
| |values fall outside or within the limits |
| |specified |
| |Select the desired cells |
| |Choose Format, Conditional Formatting The |
| |Conditional Formatting
dialog box appears |
| |Specify the parameters of Condition 1 |
| |Click Format The Format Cells dialog box |
| |appears |
| |Select the desired options |
| |To add another condition, Click Add, and then |
| |repeat steps 3 “ 5 Up to three conditions can |
| |be specified |
| |Choose OK The Conditional Formatting dialog |
| |box appears |
| |Choose OK |
|Add Numbers Automatically |Click the cell where you want to sum a range of|
|with the Sum Function |cells |
| |Click the AutoSum button |
| |If the suggested range is incorrect, drag |
| |through the range you want and then press |
|
|[Enter] |
|Display Grand Totals with |Click the AutoSum button to find grand |
|AutoSum |totals where subtotals have been previously |
| |created |
|Entering a Formula |Click the cell where you want the formula value|
| |to appear |
| |Type and then type the expression that |
| |calculates the value you want For formulas |
| |that include cell references, you can type the |
| |cell reference or you can use the mouse or |
| |arrow keys to select each cell |
| |When the formula is complete, press the [Enter]|
| |key |
|Inserting a Function |Click the cell in which you will insert the |
| |function |
| |Click the
Insert Function button on the Formula|
| |bar |
| |Select the type of function you want from the |
| |select a category list box, and then select the|
| |function category; or type information about |
| |the function in the Search for a function text |
| |box, and then click the Go button |
| |Select the function in the Select a function |
| |list box |
| |Click the OK button to view the arguments for |
| |the selected function |
| |Enter values for each required argument in the |
| |Function Arguments dialog box |
| |Click the OK button |
|AutoCalculate |AutoCalculate displays the total value for a |
| |range of cells in the status
bar when a range |
| |is selected |
| |Select the desired range of cells The status |
| |bar displays the sum in the Sum area |
|Change the AutoCalculate |Right click the Sum area of the status bar |
|Function |A list of functions appears |
| |Click the desired function |
| |Select the desired range of cells The status |
| |bar displays the results of the selected |
| |function |
|Relative Cell References in |A relative reference is a cell reference that |
|Formulas |shifts when you copy it to a new location on |
| |the worksheet changes in relation to the |
| |change of location |
|Absolute Cell References in |An absolute reference is a cell reference that |
|Formulas |does not change when you copy the formula to a |
|
|new location on the worksheet To create an |
| |absolute reference, you preface the column and |
| |row designations with a dollar sign For |
| |example, the absolute reference for C10 is |
| |C10 |
| |Note: Instead of typing the dollar signs to |
| |change a relative reference to an absolute |
| |reference, you may use the [F4] function key |
|Split Window |Choose Window, Split |
| |Scroll in each Window as desired |
| |Choose Window, Remove Split |
|Freeze Panes |Click in the cell at the point below and to the|
| |right of where you wish to freeze |
| |Choose Window, Freeze Panes |
| |Scroll as you wish |
| |Choose
Window, Unfreeze Panes |
|Print Selected Cells |Select the cells to print |
| |Choose File, Print The Print dialog box |
|To print a different range |appears |
|each time the worksheet is |In the Print what area, choose Selection |
|printed, select the desired |Choose OK |
|cells and print the |Note: To print nonadjacent ranges, use the |
|selection |[Ctrl] key to select nonadjacent cell ranges, |
| |and follow the steps above Each cell range |
| |will print on a separate page |
|Page Break Preview |Choose View, Page Break Preview The Welcome |
| |to Page Break Preview dialog box appears |
|Page Break preview is an |Choose OK The current sheet appears as it will|
|editing view that displays a|print |
|worksheet as it will print |Drag the page break lines to the desired |
|Dragging page break lines to|location Excel automatically scales the
|
|the desired location can |worksheet to fit the columns and rows to the |
|move a page break |page |
| |Choose View, Normal to return to Normal view |

Source:msisac.org

Changing business conditions are providing opportunities for information
professionals to put their skills into practice in different areas Some of
the functions now assumed by information professionals include those of
analyst, consultant, negotiator, and trainer In addition to practical know-
how, the information professional must be sensitive to how he/she
communicates in these roles for maximum effectiveness In all of these
roles, careful listening is a crucial element of successful communication

Analyst

It is exciting for information professionals to move beyond the find-and-
retrieve stage of information gathering to actually analyze the information
for input into business decisions Analysis might involve culling nuggets
of high-value information from lengthy articles or reports, pulling
together the big picture view from a variety of background items, or
reviewing pertinent information and then synthesizing it into a concise
paragraph or report to answer a specific request for information After the
challenging work of analyzing information, results of the analysis must be
communicated
clearly to the persons needing the information

For in-person presentations, consider these communication tips:

ž Be prepared”focusing on the context of the business decision at hand
ž Project your confidence in the analysis process used and be prepared to
defend it”including credibility of resources and timeliness of data used,
and threads of information that led to conclusions being presented
ž Avoid library jargon in the presentation
ž Use appropriate media to unobtrusively support presentation of
analysis”whether PowerPoint slides, transparencies, or print summary If
presenting to a team, take cues from how others are presenting
ž Provide a concise written overview of the analysis to the person or team
needing the information including your name and contact information as
well as the logo and letterhead of the Information Center if
appropriate

For non-verbal presentation of the analysis, consider these tips:

ž Deliver the analysis in the format most convenient for the persons
needing the information”whether it be in print or sent electronically”for
example, a spreadsheet, a report, or an HTML document for posting to a
web site
ž Have a
cover page with highlights of the analysis with your name and
contact information, as well as the logo and letterhead of the
Information Center if appropriate
ž Use word processing tools such as highlighting, bulleting, and creation
of tables of contents to help the user find key points in the information
presented

In both situations, it is important to:

ž Offer suggestions about how to take the next steps of information
gathering and analysis if the topic is going to be pursued further
ž Contact persons receiving the analyzed information to make sure it meets
their expectations and to see if there is follow-up work required

Consultant

With high-quality information resources being deployed to the desktop of
knowledge workers, information professionals frequently find themselves
consulting with IT and other departments to determine the best resources,
how to launch new products, how to train users, and how to achieve maximum
return on the investment in information Rather than conducting research or
analyzing information, information professionals are involved in critical
decision-making committees This brings the
opportunity for a new level of
exposure for information professionals, so it is critical that we showcase
our best communications skills in this role

When consulting with other departments about information resources to
support business objectives, consider the following tips:

ž Be well prepared for meetings
ž Actively contribute when you have good ideas and particularly where you
have expertise
ž Study to understand needs of various user groups”not only their
information needs, but objectives of their group/team, technology they
are using, work products they produce
ž Proactively communicate information to person or teams to which you
serve as a consultant, including notices of new resources to be
considered, benchmarking studies, etc
ž Consider business needs; learn to speak in the business jargon of
persons with whom you are dealing
ž Leverage your relationships with information vendors so as to have as
much information about their services as possible
ž Keep up to date with information service/product offerings to be able to
advise appropriately and in order to be viewed as the expert in this area
ž Offer to take the lead in evaluating services
being considered and
subsequent use of information resources
ž Rely on your professional training and experience to evaluate quality of
information resources and be prepared to justify your recommendations

Trainer

Public speaking is known to be one of the things that people most fear As
an information professional, you may be called upon to lead library
orientation tours for new users, lead library instruction classes, train
users on desktop information products, or train users in information
research processes”all public speaking opportunities While training may be
provided to an individual or a small group, it is more likely that it will
a larger group Some tips for effective communication in training include:

ž Greet persons attending the training session as they arrive and make
small talk with them to set a comfortable tone for the training
experience
ž Know your audience”especially their level of familiarity or expertise
with the material being presented”so that you can adjust your
presentation to their level Dont talk above or below their level of
understanding
ž Know how they will apply the material
being presented and use examples
that will catch their attention
ž Be flexible If persons in the training session learn very rapidly,
adjust your tempo to keep them engaged
ž Know your material Questions or distractions are not likely to throw
your presentation off track if you know your material extremely well
ž Believe in what you are presenting If you strongly believe that the
training you are providing will help people in their work, your
confidence will be increased and this will be evident in your
presentation
ž Speak clearly
ž Present material in small, logical concepts; remember to present what is
necessary to know vs what is nice to know
ž Ask questions of audience to test for understanding
ž Repeat frequently for reinforcement of key ideas
ž Use simple, easy-to-understand training aids
ž NOTE: You will find more resources on this topic in Unit 6 of the
InfoPro Resource Center, Training Tools for the Information
Professional

Negotiator

Considering the role of negotiator, one is inclined to think of negotiating
contracts”which is definitely an activity for which information
professionals need
to be developing skills In addition, information
professionals will find themselves negotiating for resources, and
negotiating deadlines and decisions on deliverables with users

Good negotiators are always looking for the proverbial win-win situation
This requires placing yourself in the shoes of the person with whom you are
negotiating to examine the situation from their point of view It involves
listening carefully to their perspective and their objectives and being as
flexible as you can within the reality of your own situation”whether it is
a budget or schedule or workload situation It also involves clearly
communicating your own parameters

When preparing for formal negotiations, consider the following pointers:

ž Be prepared Rehearse what you plan to present
ž Know what you must accomplish Know where you can be flexible and where
you must be firm
ž Know the limits of what you can settle on
ž Listen carefully and respectfully
ž Clarify your position and objectives
ž Try to avoid an adversarial stance; you will likely have to have a
working relationship with the person with whom you are negotiating after
the specific negotiation interaction
ž Brainstorm
options or suitable alternatives to arrive at what you need
ž Avoid setting false expectations
ž Set and stick to a deadline for finalizing a deal
ž If you are not the final decision maker, keep the decision maker
informed of all negotiating activity Make well-reasoned recommendations
to the decision maker

Many of these pointers apply to day-to-day negotiations for resources,
deadlines and deliverables as well While all are not strictly
communications skills, they play an important role in the communication
process

Source:factiva.com

Tips for Effective Presentations

You can find directives on how to make good presentations at the following
link:

http://wwwprborg/pdf/ConnectingPeopleSects12pdf

In general:

1 Do not turn your presentation into a reading session, either from
written notes or from visual aids This makes for a very dull and
ineffective presentation

2 In real life you have about 15-30 minutes to convince your audience
about something Make the best use of this time and reduce your message to
essentials People can always go back and read your full report if they
want to In fact, you can refer them to it in your presentation Think the
following: What is it I want my audience to take home in their head right
now, regardless of whether they ever read my full report or, for that
matter, ever see me again? Design your presentation accordingly Its your
chance to influence people Take advantage of it

3 Develop such command over the topic that, in principle, you can stand in
front of the audience and give a well structured oral presentation without
visuals

4 Once you have this command,
develop visual aids to either reinforce
points, or enhance your presentation over and above a bare oral
presentation Use complete ideas in your visual aids, but do not use long
sentences For example, a bullet point with race matters is an incomplete
idea and says absolutely nothing Compare that to On average salaries for
blacks are lower than they are for non-blacks This is a short, complete
idea

5 Interact with your visuals by, for example, pointing with a pen or other
prop at a specific number that you want the audience to focus on, but make
sure you continue to be the main center of attention I personally will
resort to turning the visual completely off at times to make sure attention
is redirected to me Then turn it back on to reinforce certain points The
worst scenario for a presenter, in my view, is when the audience is
squinting to read visuals aids and ignoring the presenter, or when the
audience goes back and forth between visuals and presenter without getting
a clear message This will happen when a presenter does not interact with
the visuals, or when visuals and oral presentation are conveying different
information, or when the visuals are not in synchrony with the
oral
presentation

Volume 11, 2nd Quarter - Color
CONTENTS: Plan Ahead for Nutritious Family Meals; How To Wash Hands; Pack A
Lunch To Go; Smart Uses For Your Tax Refund; Appetite Ups and Downs;
Refrigerators Can Handle Hot Foods
Volume 11, 1st Quarter - Color
CONTENTS:  Make Good Nutrition And Exercise Part Of Your Family Routine;
Keep Foods Safe; Use Good Communication Techniques In Family
Discussions; Twelve Tips To Have A Happy Healthy Toddler 
Volume 10, 4th Quarter - Color
CONTENTS:  Classify Foods To Help Make Healthy Choices; Vary The Veggies in
Family Meals; Help Guide Kids Through Money Decisions; Teach Children Label-
Reading Basics
Volume 10, 3rd Quarter - Color
CONTENTS:  Include Healthy Foods and Exercise In Summer Family Plans; Take
Early Steps To Confront Bullying By Building Self-Respect; Are Food
Allergies Part of Childhood?; Couples Should Maintain Friendship For
Successful Marriage; Kitchen Safety; Change Kitchen Dishcloths Often
Volume 10, 2nd Quarter - Color
CONTENTS:  Learn To Manage Your Debt And Increase Your Savings; Be
Understanding When Children Share Hopes For The Future; Courtesy Begins At
Home; Strive To Avoid The
Bribe; Warm Weather Outings Can Be Fun and Safe
For All Participants
Volume 10, 1st Quarter - Color 
CONTENTS:  Grandparents Can Be A Valuable Resource To Teach Children About
Money; Help Your Child Develop Healthy Food Attitudes; Healthy Habits and
Antioxidants Help Prevent Colds and Flu;  Helping The Sore Loser; A New
Years Resolution; Make Time For Your Spouse
 
Volume 11, 2nd Quarter - Black and White
Volume 11, 1st Quarter - Black and White
Volume 10, 4th Quarter - Black and White

Volume 9 “ Nuumber 4
CONTENTS:  Weight Concerns in Children?  Check Your Childs Body Mass
Index;  Self-Respect Has Long-Term Impact on Children; The Grace of Losing;
Children and Grandparents Can Share Fun, Favorite Foods; Grandparents Wise
to Focus on Mealtime Safety
 
Volume 9 - Number 3
CONTENTS:  The Impact of Unspoken Rules; Protect Children from Dehydration;
Peanuts - Friend or Foe?; Pregnant and Breastfeeding Moms and Young
Children Advised to Limit Intake of Certain Fish; Plan for Back-to-School
Expenses
 
Volume 9 - Number 2
CONTENTS:  Family Meals Fuel Positive Nutrition and More; Fiber In Your
Diet Is A Good Thing; Drink Fluids To Keep Cool, Protect Health;
ParentTALK:  Bring Up Tough
Issues Softly; Raising Money-Smart Children

Volume 9 - Number 1
CONTENTS:  Do Your Meals Have Eye Appeal?; Kids a Cookin Promotes Healthy
Food Habits; Clean Hands Are The First Step; Organize Personal Tax Records;
Laugh A Little, Laugh A Lot; Dietary Recommendations For Fat Vary For
Children, Adults

Volume  8- Number 4
CONTENTS:  One Upon A Mind; Loyalty Choices; Family Game Night; Holiday
Expenses; Regular Schedules Fight Stress; Keep The Whole Family Physically
Active
Volume 7 “ Number 5
CONTENTS: Involved Parents Make A Difference; Grilling Safety Tips;
Parents Corner “ Listening Eases Pain of Loss; Parents Corner “ Listening
Eases Pain of Loss; Parents Should Focus on School Lunches; Students Need
Nine Hours of Sleep
Volume 7 “ Number 4
CONTENTS: Bring Out The Barbecue; Working Through Differences; Parents
Corner “ Plan To Teach Self Control; Money, Emotions, and Children; Test
Your Food Safety IQ
Volume 7 “ Number 3
CONTENTS: Learning About Kids Toys Can Mean Learning About Kids, Too;
Choose Healthy Foods; Parents Corner “ Discipline As Teaching; Fathers Are
Important; Then Comes Baby; Is Tan Skin A Sign Of Good Health?
Volume 7 “ Number 2
CONTENTS: Parents As Coaches?
Talk With Child to Avoid Conflict; Ground
Rules For Eating Fast Food; Parents Corner “ The Need To Be Active; I Love
You and You You; Lead “ The Silent Enemy; Protect Your Time
Volume 7 “ Number 1
CONTENTS: Choosing Healthy Affordable Foods; Helping Children Cope With
Divorce; Parents Corner “ Giving Life To Hope; Just Listen; Need More Time?

Volume 6 “ Number 12
CONTENTS: Reduce Health Risks In The Home; Time-Out For Further Review;
Parents Corner “ Fire Safety For Young Children; Colorful May Equal
Healthy; Children Coping With Stress
Volume 6 “ Number 11
CONTENTS: Remember Food Safety When Decorating Easter Eggs; Protect Family
Time; Parents Corner “ Honesty; Promote Healthy Eating Habits; Tips To Be
More Productive; Homework Through The Years
Volume 6 “ Number 10
CONTENTS: Health, Not Weight Most Important; Parents Corner “ What A
Difference A Hero Makes; Communicate Effectively
Volume 6 “ Number 9
CONTENTS: Children and Weight: A Family Concern; Making The Transition
From Work To Home; Parents Corner “ Violence and Children; Controlling Dust
Mites; Kitchen Time Can Be Family Time
Volume 6 “ Number 8
CONTENTS: Gift Giving When Money Is Scare; Try Yogurt As Snack
and More;
The Gatekeeper Syndrome; Parents Corner “ Physical Abilities; Kids Dont
Like Milk?; Gift Wrapping Wonders
Volume 6 “ Number 7
CONTENTS: Teach Children About Money; Plan Kids Snacks; Parents Corner “
Sensory Awareness; What Did You Do Right Today?; Starting New Traditions
Volume 6 “ Number 6
CONTENTS: Tips for Tailgate Parties and Picnics; How Active Is Your
Child?; Parents Corner “ Staying Connected; Controlling Allergens and
Irritants; Avoid The Morning Rush

Volume 6 “ Number 5
CONTENTS: Reduce Bicycle Injuries; How-Tos for Hard Boiled Eggs; Parents
Corner “ Protecting Your Children; Immunizations Are Important; Turn on
Family Mealtime; Avoid Procrastination
Volume 6 “ Number 4
CONTENTS: Tips To Help Survive The Summer Heat; Parents Corner “ Sharing
and Generosity; How To Cope With Food Jags; Conserve Water In The Home
Volume 6 “ Number 3
CONTENTS: Are your Kids Ready for Camp?; Foods That Help Keep You Cool;
Parents Corner “ Cooperation and Helping; Remember To Balance Your Time;
Breakfast Is Important
Volume 6 “ Number 2
CONTENTS: Help Children Survive Souvenir Shops; Rethink the Family Meal;
Choose Foods that Boost Energy; Parents Corner “ Body Awareness;
Car
Temperatures Pose Serious Threat; Protect Your Children From The Sun; Help
for Allergy Sufferers
Volume 6 “ Number 1
CONTENTS: Is Popularity Important?; Kitchens Double as Classrooms;
Parents Corner “ Set a Good Example; Cut Your Water Usage and Utility
Bills; Is Our Food Unsafe?
Volume 10, 4th Quarter - Spanish
Volume 10, 3rd Quarter - Spanish
Volume 10, 2nd Quarter - Spanish
Volume 10, 1st Quarter - Spanish

Source:fiu.edu

The new immunization mandate is a vitally important news story for millions
of parents of adolescents throughout Arizona Ideally, the news media
would automatically cover the story as a public service However, the
reality is that reporters may pass over the story in favor of national news
or breaking local news Your goal, therefore, should be to effectively
convey the importance and timeliness of the mandate so that reporters agree
to cover it

To help you publicize the mandate, the Arizona Department of Health
Services has press materials available on its Web site wwwazdhsgov that
you can download, adapt as necessary and issue to local news media
Following are some suggested steps to follow to inform news media about the
mandate, and generate coverage in your local news outlets

Adapt core press release
You can download the core press release on WEB SITE Add contact
information of your department of health so that reporters can call
you with questions, attribution for the quote, as well as any other
standard language such as a boilerplate that you include in
press
releases

Also, you should add your contact information to the fact sheets on
meningococcal disease and pertussis available on WEB SITE

Create a media list
If you do not have an existing list of relevant media for an
immunization-related announcement, create one by determining the right
contacts at newspapers in your county Reporters who cover the
health, family/childrens issues or lifestyle beats would be
appropriate to target
 Call the main switchboard at the newspaper and ask for the news
room
 Ask the news room for the names and numbers of reporters who
cover these beats

Distribute press release
While creating your media list, ask the reporters how they prefer to
receive press materials: by fax, e-mail or both In either case, add
a cover note to the press release letting the reporters know that the
information is time-sensitive, as parents need to know about the
mandate before school lets out for the summer

Follow-up with reporters
You should speak with the targeted reporters on the phone to ensure
they received the press release
and to ask whether they have any
questions about the mandate or would like to receive fact sheets on
meningococcal disease and pertussis available on WEB SITE This is
your main opportunity to sell the story and persuade reporters to
cover the mandate Following are some tips for effective pitching:

 Practice your pitch before you call
 Keep your pitch concise and focused
 Be confident “ you have a story that deserves to be told
 Offer to call a reporter back at a later time if he/she is on
deadline
 Send follow-up materials and confirm their e-mail, fax,
address
 Ask for the name of an alternate reporter if the one youve
contacted is not appropriate
 Keep a record of the reporters youve contacted and notes about
each
 Return phone calls promptly
 Be persistent “ without being too pushy
 If the reporter declines the story, politely ask why and offer to
keep in touch

Let us know
We would love to hear about any news coverage resulting from your
pitch If possible, please let us know about any newspaper articles
or other
coverage

 Mail a copy of the article to [ADHS?]
 E-mail a link to the newspapers Web site to [ADHS?]
 E-mail notification of an upcoming story to [ADHS?]

Source:oznet.ksu.edu

How should you coach your childs team? Heres some advice on that topic,
gleaned from comments by
Sports Illustrated for Kids readers

10 Know the game So, you think your son or daughter will be delighted to
have you for a coach just because it means you can spend some quality
time together? Wrong If you dont know what youre talking about on the
field or the court-and you dont make the effort to learn — they would
rather you just stay home

9 Listen to your players Kids like to feel respected Yes, you need to
establish your authority — to keep both kids and parents in line — but
players are people too My mom listens to us and our ideas Thats why
shes a great coach, wrote one kid

8 Dont play favorites For most kids, being the coachs pet is bad
enough; being one just because of bloodlines is unbearable On the other
hand, no child wants to be singled out for extra harsh treatment because
Dads the coach As hard as it may be at times, treat your child like any
other player Nobody is more important than anyone else, wrote a child in
an SI for Kids readers poll

7 Get everyone in the game All kids like to win But more than
winning,
kids like to play Make sure all of your players get plenty of playing time
and opportunities to try different positions

6 Make it fun, Part I The No 1 reason kids play sports is to have fun
You can help Turn repetitive drills into good-humored contests Make games
exciting, not terrifying Treat the team to pizza or ice cream after a game
now and then

5 Make it fun, Part II Enjoy yourself Kids dont want to feel like a
burden My dads a great coach because he always has a good time, one
child reported

4 Dont baby them No kid wants to do 100 sit-ups or run 50 laps, but
players expect the coach to make them do whatever they need to do to be
ready for the game

3 Be a teacher Kids play sports for fun, but if they dont improve,
theyll eventually get bored or frustrated, and perhaps quit Help them
learn skills, rules, and strategy so that they can maximize their
abilities

2 Act your age Its embarrassing for kids when their parents argue with
officials and yell obscenities Its even worse when the parent is the
coach Keep your anger in check and your language decent

1 Care — but not too much Kids want their activities to be taken
seriously, but not too seriously She did not
care if I won or lost and
Hes not too emotional were the most common reasons kids gave for why
their mom or dad was a great coach

Source:ocvts.org

To assist Star Award applicants whose applications were not selected as
finalists for an award, the Coordinating Board staff provides the following
tips for future use

TIP 1: Applicants must address one or more goals or a specific target
within a goal as identified in the higher education plan, Closing the Gaps
by 2015 However, quantity of goals submission cannot substitute for
quality of the application, so applicants are encouraged to focus on the
most appropriate goal or target The four major goals are as follows:

Goal 1: Close the Gaps in Participation
Participation in higher education, not the program or activity
for which the application is submitted
Goal 2: Close the Gaps in Success
Success in higher education as demonstrated by increased
retention in or graduation from the institution, not the program
or activity for which the application is submitted
Goal 3: Close the Gaps in Excellence
Excellence that is recognized at a national level, compared to
peer institutions, or similar programs or activities
Goal 4:
Close the Gaps in Research

TIP 2: Presentation of data must include at least two years of outcomes
data
For instance, if a program/activity geared to retention or graduation
has been in existence for two years, it is unlikely that two years of
outcomes data would be available

TIP 3: While qualitative data is acceptable, verifiable quantitative data
is the key to a successful application

TIP 4: Benchmark data should not include comparisons with peer
institutions or external organizations, but rather comparisons to
illustrate how the program/activity is demonstrating value-added Data must
either compare outcomes of program/activity participants versus non-
participants for each year or outcomes since implementation of the
program/activity versus outcomes prior to implementation of the
program/activity for each year Avoid the use of aggregate data

TIP 5: When providing outcomes data, provide numbers and percentages Data
should be specific and constitute appropriate evidence of the goal or
target identified Insufficient evidence of positive outcomes is the single
most common reason for applications to not be selected

For instance, if the program/activity
has increased enrollment or
retention or graduation, provide increases in terms of numbers of
students as well as percentages
Also provide numbers/percentages for benchmark data see TIP 4
General statements such the retention rate for this program is above
the state and national average for similar programs should be
avoided The specific state and national averages should be stated
with data provided on how the program/activity exceeds those averages

TIP 6: When providing support for the Excellence goal, indicate how the
program/activity has increased the ranking of the institution or how the
program/activity achieved national recognition for excellence Include the
organizations which have recognized the institution and the relevant
criteria for demonstrating Excellence

TIP 7: If an application is to recognize the contributions of an
individual and not a specific program/activity, data must illustrate how
the individual contributed to one of the four goals or the specific
targets
One example of an individual contribution may be as the founder of a
program in higher education Supporting data might include a
description
of the activities the individual engaged in to implement
the program as well as two years of outcome data illustrating how the
program has contributed to one of the four goals or targets
Individual contributions must exceed the individuals typical job
responsibilities demonstrating value added to higher education that is
above and beyond

TIP 8: If the application is to recognize the contributions of a
partnership, identify all partners and their respective roles in the
program/activity Indicate what makes this particular partnership
exceptionally successful

TIP 9: Avoid the use of acronyms Evaluators may not be familiar with the
program vernacular

TIP 10: Evaluations are based solely on the contents of the application
Since Star Award evaluators may not be familiar with a program/activity for
which an application is received, the narrative description should be
clearly articulated Cutting and pasting from promotional brochures may not
convey the essence of the program/activity nor how it relates to the goals
of Closing the Gaps by 2015

TIP 11: A list of previous Star Award winners and finalists is available
at wwwthecbstatetxus/StarAward
Applicants may wish to contact these
winners/finalists for additional information

Source:nmaus.org

Table of Contents

|Topic |Page |
|Checking Your Desktop |2 |
|Case Maintenance |2 |
|Changes Support Policy |4 |
|Assessments |4 |
|Safety Assessment |4 |
|Risk Assessment |6 |
|Integrated Assessment |7 |
|Service Plan |9 |
|Case Notes and Contact Notes |11 |
|Quick Reference for Entering Information in SACWIS |12 |

Checking Your Desktop

The first thing you should do when you return to your office from SACWIS
training is check your Desktop To do this, Single Click on the SACWIS
Icon to bring you to your Desktop Once in SACWIS, you always single
click “ double clicking will freeze the application Now, do the
following:

1 Make sure your name
is correct

2 Make sure your current role is correct In most cases, your role will
be Child Welfare Specialist or Child Welfare Supervisor

3 Click on the hyperlink for Click here to change your role

“ Make sure that the information provided is accurate for your role,
your team designation, and your immediate supervisor

“ You probably will have a Conversion role that was given when the
system was switched to SACWIS This role should be end-dated by your
supervisor

4 Go to Cases on your Desktop and make sure all of your cases are
listed

“ Remember that in SACWIS there are family cases and separate child
cases if the child is in placement

“ Report missing cases to your supervisor

Case Maintenance

Some information that you enter in SACWIS will appear on multiple documents
in SACWIS, including the Assessments and Service Plans Taking time to
ensure correct information is entered in Case Maintenance and in Person
Management will save you time in the future

You access the Case Maintenance Screen of a case by expanding the Cases
arrowhead by selecting the case by clicking on
the Case Name hyperlink
For example: Smith, Joanne Once in Case Maintenance, make
sure the information that is provided about your case is correct

1 Make sure the CYCIS Case ID and Family Cluster ID are correct If
not, report this to your supervisor This is very important SACWIS
is integrated with CYCIS If CYCIS numbers are not showing, then you
have a case that is opened in SACWIS only If so, notify your
supervisor, and, call the Help Desk

2 Make sure all of your case members are included If they are not, you
will need to add them to the case This must be done prior to
starting any Assessments

3 Click on the hyperlink for each case member to make sure the
information on the Person Management Screen is correct

“ Make necessary changes to name spellings, birth dates, Social
Security numbers, etc Do not make any changes unless you have a
source document confirming the information

“ Refer to SACWIS / CYCIS Integration help sheet to report changes
for updating CYCIS

“ Make sure that each person in the case has a CYCIS Number upper
left-hand corner in Person
Management

“ Each Person Management Screen has a hyperlink upper right-hand
corner to that persons Health Screen Put in the required
information in the Health Screens before you complete an Integrated
Assessment

4 Click on the Contact Info Tab to ensure case member phone numbers and
addresses are correct

“ A primary address must be selected for each case member This
address should reflect the case members primary address If a
primary address is not selected for each member, it will prevent
you from making any changes on the Basic Tab of the Case
Maintenance screen

“ End-date duplicate addresses and old addresses

“ When you enter addresses, use single character abbreviations for
directions eg, N, S, E, W Use two-character abbreviations for
streets eg, Rd, St, Av Exceptions to this are Pkwy for
Parkway, Blvd for Boulevard, and Hwy for Highway

“ Do not type periods after abbreviations eg, Rd

“ The SACWIS field Street 1 should only include the physical address
of the building / residence eg, 101 N Main St

“ Use Street 2 to enter the
apartment number, floor number, or name
of institution eg, Friedlander Correctional Institute

“ Save your work

5 Click Cancel to return to the Case Maintenance screen Set the
Household status Yes or No for each case; also select the Head of
Household Then Save your work

6 Review and update the Relationship Matrix These data will be entered
automatically into the Integrated Assessment

Changes Support Policy

SACWIS enforces current DCFS policy While many things will stay the same
when you begin using SACWIS to document your work with DCFS cases, there
are some differences

For example:

1 Risk Assessment has been added

 The Risk Assessment has to be completed before you can complete
an Integrated Assessment formally called Social History, or more
recently, Comprehensive Assessment

 The Risk Assessment has to be completed within 7 months of the
time you do the Integrated Assessment

2 The Safety Assessment and Risk Assessment must be approved before
beginning the Integrated Assessment

3 The Safety, Risk and Integrated Assessments must be
approved before
completing a Service Plan

 The Safety, Risk and Integrated Assessments must be completed
within 7 months of the time you do a Service Plan SACWIS will
give you a prompt if a required piece of work has not been
completed

Assessments

All Assessments and Service Plans are contained in the Case Summary Screen
You can access this screen by clicking on the Case ID hyperlink To get
to the Case ID hyperlink:

From the Desktop, click the Cases expansion arrow to view your cases
To the far left is the Case ID hyperlink This will take you to the
Case Summary Screen

On the Case Maintenance Screen, the Case ID hyperlink is found in the
upper left-hand corner of the screen

Safety Assessment

Formally called CERAP, the Safety Assessment measures immediate safety for
the children in the home The Safety Assessment is completed when the case
is opened, for milestones, and at case closing

1 The Safety Assessment is accessed by opening the Assessments arrowhead
and by clicking on the hyperlink for Create Safety Assessment

2 The Safety Assessment is arranged
on a Tab system It is best done by
completing each Tab “ beginning from the left milestones and moving
to the right

3 Notice that the Case Members Tab has all family members defaulted to
Excluded You must Include the specific members:

“ Either by selecting them individually, and clicking the arrow to
send them over to the Included side; or

“ Or, by selecting all double arrow and sending them over

4 The case members that are Excluded will need a future date of
assessment and a reason why they were Excluded

“ Set a date of at least two weeks in the future for members that
are in the family and will likely be assessed; and

“ Set a date of several months or more for family members that you
do not expect to be assessed

“ Send the assessment for approval before the time runs out for the
Excluded members to be seen

6 Do not Save until you have completed the Safety Factors

7 Do the following to complete another Safety Assessment in the event
that you are Including members that were previously Excluded and
nothing else has changed:

“ Select Reclassify on the
Milestone Tab;

“ Add the previously Excluded members to the Included side on the
Case Member Tab; and

“ Then Save and send to your supervisor for approval

Risk Assessment

The Risk Assessment and Safety Assessment can be worked on concurrently
The Risk Assessment is a tool that assesses future risk to the child The
Risk Assessment is completed when the case is opened, for milestones, and
at case closing This could be a risk associated with problems of the
parent or a risk associated with child related problems For example:

A parent with a drug problem poses more risk to a child than one
who doesnt have a drug problem

A child who has severe Attention Deficit Disorder ADD is at
more risk of being maltreated than a child who doesnt have
severe ADD, because of the childs behavior

Family factors such as a history of abuse / neglect or lack of
resources may contribute to risk

Risk Assessment goes beyond assessing immediate safety by focusing on the
dynamics of the child, the parents and the family as these dynamics
interact to create risk for the child in the future

1 The Risk Assessment is accessed by opening the Assessments
arrowhead and by clicking the Create Risk Assessment hyperlink
The Risk Assessment is on a Tab system, with Individual and
Family Functioning Tabs

2 On the Individual Tab, each Individual must be radio-button
selected and their Display Factor set Caretaker / Child / Both
before work can be completed

“ Work on one Individual at a time Then Save your work

“ The questions in the Risk Assessment are relatively self-
explanatory A Yes answer will prompt the question, Did this
factor contribute to the incident? The incident means the
precipitating events that brought the child into care

“ A No answer will prompt the question, Is this a strength or
does it mitigate other factors? Generally speaking, it is a
strength if it is in some way noteworthy For example, if you
marked No to the statement, Caretaker has an inability to
believe and support the child victim, this might be a strength
for a mother who has a history of being a victim of
domestic
violence She might otherwise deny the existence of the abuse
based on her history and it is therefore noteworthy However, if
the mother had no such history, it would be more likely that she
would believe and support the child victim In this instance, it
would not be cited as a strength because it is generally
expected that the mother would be supportive

3 On the Family Functioning Tab, notice that the Maltreatment
Factors section is related to the children in the case and the
reasons they were brought into care If a factor doesnt apply,
simply put NA Not Applicable

The Risk Assessment guides the Integrated Assessment Statements in the
Risk Assessment marked Yes populate into the Service Plan as factors that
can be selected to develop Outcomes and Interventions currently called
Goals / Objectives Therefore, it is extremely important to thoughtfully
answer all questions in the Risk Assessment

Integrated Assessment

The Integrated Assessment replaces the current Comprehensive Assessment
commonly referred to as Social History An Initial Integrated
Assessment
is completed when the case is opened Subsequent Integrated Assessments
are completed for milestones and at case closing

There are two main things to remember about the Integrated Assessment:

You do not see where you are as in the Tab system You see
where you are not

“ When you first go into an Integrated Assessment, you are in the
General Screen But theres nothing that says that When you
leave the General Screen for example, by going to the
Individual / Educational Screen, you see the hyperlink to the
General Screen and the remaining two screens But you do not
see an identifier for the Individual / Educational screen you
are on The same is true for all screens in the Integrated
Assessment “ you never see an identifier for the screen where
you currently are

Most of the narrative sections of the Integrated Assessment have
related Risk Factors that pull into that particular section

“ Even if you answered No in the Risk Assessment on a
particular factor, it will show in the related section of the

Integrated Assessment For example: the Domestic Violence
section of the Integrated Assessment has a related Risk Factor;
Environmental Conditions of the Home has a related Risk Factor;
and so on Some sections, like Work History, do not have
related Risk Factors

“ The important thing to remember is that the Integrated
Assessment is largely driven by these Risk Factors Whenever
you answer Yes to a Risk Factor in the Risk Assessment, you
must address this in the corresponding narrative section of the
Integrated Assessment

“ The Integrated Assessment has internal prompts in each section
that are helpful in detailing the type of information the
section requires

Following are suggestions for working on Integrated Assessments:

1 An Integrated Assessment is accessed by opening the Assessments
arrowhead and then:

“ Either clicking Create Initial Integrated Assessment first
time in SACWIS;

“ Or, clicking Create Subsequent Integrated Assessment each time
thereafter

2 Unlike
Safety Assessments and Risk Assessments, Integrated
Assessments are on a Hyperlink system

“ The hyperlinked parts include:

o General,

o Individual / Educational,

o Family / Medical, and

o Analysis

“ Each part is then broken down into narrative text fields where
you will complete your work

3 For new cases, you will complete an entire Integrated Assessment
in SACWIS, just as you completed a Comprehensive Assessment
before SACWIS

4 For older cases that already have a Comprehensive Assessment in
the paper file, you will do an update in SACWIS The update
will consist of doing two things:

“ You will complete narratives for any section that has a Related
Risk Factor marked Yes

“ You will update sections where there have been significant
changes, just as you previously did when updating the
Comprehensive Assessment before SACWIS Pay particular
attention to the reasons the case came to the attention of the
Department, and to the underlying issues that contributed
to the
need for services

5 If you have developed narrative comments in a Microsoft Word document,
you can cut-and-paste them into SACWIS You also can cut-and-paste
between narrative fields in SACWIS when text information needs to be
repeated:

“ To copy text, use Ctrl C

“ To cut text, use Ctrl X

“ To paste the text you copied or cut, use Ctrl V

6 Put required Health information in the Health Screen in Person
Management before completing the Assessment

7 In the Individual / Educational factors section, complete your work
one Person at a time

“ You will need to radio-button select the Person and set the
Display Factor Child / Caretaker / Child and Caretaker before you
begin your work That pulls in the required narrative fields based
on the Display Factor

“ Do not set the display factor for child case members before you
are ready to work on them If you do, it will force you to
complete the Factor 93 Educational information for each child you
have selected before you can save any work youve completed, even
if it was work on adult
members

Service Plan

NOTE: The first ACR for each existing pre-SACWIS case will include your
evaluation, on paper, of the existing pre-SACWIS service plan, AND, the new
Comprehensive Service Plan produced in SACWIS Do NOT attempt to evaluate
the pre-SACWIS service plan in the SACWIS application

Following are suggestions for working on Service Plans:

1 The Service Plan is accessed by expanding the Service Plan arrowhead,
then by clicking the hyperlink for Create / Amend Service Plan

“ You will find that the Service Plan is on a Tab system with the
exception of the Visitation Plan

“ The Visitation Plan is on a hyperlink above the Create Outcomes /
Interventions Tab

2 You must manually select the date the Service Plan was initiated,
which is in the upper left hand corner of the Plan

“ If you do not set the date, the plan will default to a 01-01-0100
date If this happens, simply go into the Plan and set the date
correctly

3 The first time you enter a Service Plan in SACWIS regardless of
whether you have a Service Plan in the paper file you will select it
as Comprehensive

“
Further, if you do have a Service Plan in the paper file and are
completing the Service Plan in SACWIS, make sure to evaluate the
paper Plan on paper, not in SACWIS

“ The Comprehensive Plan will contain only goals for the upcoming 6-
month period It will not contain an evaluation of the goals for
the paper plan

“ Each time thereafter, the Plan will be called Subsequent, unless
you are making minor changes only to the Plan, in which case you
can call it Amended

“ The Outcomes and Interventions will be evaluated in each
Subsequent Plan, and never in the Comprehensive Plan

“ All of the information placed in the Comprehensive Plan will pull
forward into the Subsequent Plan This eliminates the need to re-
type the Plan each time one is created

4 Notice that what used to be called Goals and Tasks are now termed
Outcomes and Interventions Keep the following points in mind when
addressing Outcomes and Interventions:

“ The Outcome is the global change that is expected for the client,
like Address Issues Related to Clients Substance Abuse

“ The
Interventions would include things like Attend AA meetings
and Obtain the Assistance from an AA Sponsor Although the
language has changed, the Service Plan format is very similar to
the paper Plan

“ The Date Established for the Outcome and Interventions should be
the original date that was created, even if it was two years ago
This allows the reader to see there is a history to the Outcome “
that it was not just established for the current Service Plan As
long as that Outcome remains in the Plan, the date established will
not change

“ When evaluating the Outcome, you will need to remember to change
the Planned Completion date This is usually but not always 6
months from the date of the evaluation

“ When evaluating each Intervention, make sure you change the Target
Completion date Again, this is usually but not always 6 months
from the date of the evaluation

“ The evaluation of Outcomes and Interventions in the Subsequent
Plan will determine whether they were satisfactory or
unsatisfactory and whether they will be continued or
discontinued
Along with setting the Planned Achievement and Target Completion
dates, that is all you will need to do with this section of the
Service Plan

“ The printout of the Plan will show the date it was evaluated, your
comments and whether the Outcome and Interventions are continued
into the next plan, or not

“ You can add new Outcomes and Interventions, but the ones that are
evaluated will already appear on the next Plan if you choose to
have them continued You do not re-write these like you currently
do in the paper plan Also, there is not a separate section for the
Outcomes and Interventions that were evaluated, and the new ones
that were created They will print out together with the
aforementioned information

“ New Aftercare Outcomes and Interventions can be added in the
final Service Plan, which is completed for case closing

Case Notes and Contact Notes

Case Notes can be accessed from the Cases section of the Desktop at the far
right of each case listing, where you can select to create a New Note NN
or complete a Note Search NS
New Note and Notes Search hyperlinks are
available on most screens in the application, making it easy to find and
create notes

A few suggestions about Notes and Note Search:

1 Contact Notes are used whenever there is in-person or phone contacts
with a client or collateral contacts

2 Case Notes are used to record an activity that doesnt involve a
personal contact, like documenting a file review

3 Supervisory notes are intended for the use of the Supervisor, not for
workers

4 Notes can be Saved or Completed

“ If a note is Saved, the note can be easily corrected if a mistake
is made such as improper grammar or spelling

“ If the note is Completed, it is frozen as is A change can be
made, but only by selecting Amend Case comments can be added;
but theyll be in a separate section There is no way to directly
correct the previous error For that reason, it is suggested that
staff Save rather than Complete notes The note will ultimately be
frozen when the Case, Intake / Intake Evaluation, or Investigation
is closed

5 Case Notes, Contact Notes and Supervisor Notes will show
when
performing a Note Search, but only up to 100 lines of text

“ As a result, when you have more notes than what is contained in
those 100 lines, SACWIS will not show all the notes You will need
to refine your search to find the notes you are looking for

Quick Reference for Entering Information in SACWIS

You can use copy, cut and paste to enter information in SACWIS that is
currently in a Microsoft Word document:

Ctrl C “ To copy highlighted text in Word document

Ctrl X “ To cut highlighted text in Word document

Ctrl V “ To paste highlighted text in SACWIS

You also can use the Ctrl key to select multiple items on a drop-down list:

Ctrl Left Click “ To select or de-select multiple items

Ctrl Shift “ To select all items between two previously selected
items

SACWIS-CYCIS INTEGRATION HELP SHEET

Guidelines

When a new case is created in SACWIS, staff will generate a 1410 from
SACWIS for delivery to CYCIS data entry staff by hand, fax or email, as
appropriate For all other case events that require the entry of new or
updated case information into CYCIS, staff will follow
existing procedures
and use existing CYCIS data entry forms

Procedures
|WHEN YOU: |DO THIS: |
|Create case |Print the 1410 from SACWIS for delivery by hand, |
| |fax, or e-mail to the appropriate person for data |
| |entry into CYCIS |
|Update case |Make updates by hand on the CYCIS 1410 turnaround |
|adding/deleting case|form, circle the updates, draw lines through |
|members |information that needs to be removed and give to the|
| |appropriate person for CYCIS data entry |
|Update goals in the |Make updates by hand on the CYCIS 1420, circle the |
|service plan |new/updated information, draw lines through any |
| |information that needs to be removed and give to the|
| |appropriate person for CYCIS data entry |
|Update education |Make updates by hand on the CYCIS 1412, and give to |
|information at least |the appropriate person for CYCIS data entry |
|every 6 months |
|
|Update Deprivation |Make updates on the CYCIS 1412, circle the |
|and Citizenship at |new/updated information, draw lines through any |
|least every 6 months |information that needs to be removed and give to the|
| |appropriate person for CYCIS data entry |
|Close a case |Complete a CYCIS Case Closing/Transfer form 1425 |
| |and give to the appropriate person for CYCIS data |
| |entry |
|Make a primary case |Make updates by hand on the CYCIS 1410, circle the |
|assignmentsupervisor|new/updated information, give to the appropriate |
|s only |person for CYCIS data entry |
|Make a re-assignment |Complete a CYCIS Case Closing/Transfer form 1425 |
|transfer a case |and give to the appropriate person for CYCIS data |
| |entry |
|Update the person |Make updates by hand on the CYCIS 1410, circle the |
|management |new/updated information, draw lines through any |
|information |information
that needs to be removed and give to the|
| |appropriate person for CYCIS data entry |
|Make changes to the |Make updates by hand to the CYCIS 1410, circle the |
|case maintenance |new/updated information, draw lines through any |
|window or the case |information that needs to be removed and give to the|
|summary window |appropriate person for CYCIS data entry |
|Add or make |Make updates by hand to the CYCIS 1425L and give to |
|changes/updates to |the appropriate person for CYCIS data entry |
|legal information | |

POS: You can continue to use the process now in place for your area to
update information in the CYCIS system

Summary of New Releases in SACWIS

The SACWIS application is updated periodically based on identified needs
and approval by the SACWIS Change Control Board Attached is a summary of
noteworthy changes in the application that have occurred since September
2004, when the training database was last updated

If you have any SACWIS questions, please contact the SACWIS Field Support
Mailbox at
SACWISField@idcfsstateilus

|Functional |SACWIS Change |
|Area | |
|Notes |A phone number is no longer a required field in the Location of |
| |Interview |
| |NOTE: Location of Interview is still a required field |
| | |
| | |
|Case |Changes to the Case Maintenance Window |
|Maintenance |On the Case Maintenance window Basic Tab: |
| |Added an Expando below the Collaterals/Other Contacts expando |
| |Titled Opening and Reason for Involvement History |
|Case Closure|Two new Close Reasons were added to SACWIS on the Closing History |
| |Tab on Case Maintenance Window: |
| |Opened in Error |
|
|Deleted in CYCIS |
|Person |Person Management - Health Information |
|Management |The Yes/No radio button is a required field if workers have recorded|
| |the child is taking psychotropic medications |
| | |

|Functional |SACWIS Change |
|Area | |
|Risk |The following changes were made to the Risk Assessment Summary |
|Assessment |Document: |
| |Font Size of entire document increased to 12-point |
| |Risk Assessment Summary label changed to all caps RISK |
| |ASSESSMENT SUMMARY |
| |Removed RSF field |
| |Renamed Created On field to Assessment Date |
| |Renamed label from Caretakers to
FAMILY COMPOSITION |
| |Moved Language field to a new row due to the Font Size increase |
| |Added a new section labeled COMPREHENSIVE RISK ASSESSMENT REPORT|
|Risk |Workers are now able to unqualify a risk assessment if risk has |
|Assessment |been assessed and it is no longer required OR if it was created in |
| |error However, workers are still required to submit an unqualified|
| |risk assessment for supervisor approval |
| | |
| |The Risk Assessment Question 41 for a caretaker has been changed |
| |to: |
| |Caretakers perception of the maltreatment or the incidents |
| |leading to the maltreatment exhibits a lack of empathy for the |
| |child and/or places the child at risk of harm |
| | |

|Functional |SACWIS Change |
|Area |
|
|Integrated |The document has been changed from Integrated Assessment to |
|Assessment |Social History Including Integrated Assessment |
|Integrated |The text box for the Reason for DCFS Involvement is a required |
|Assessment |field |
|Integrated |The prompts for Reason for DCFS Involvement have been changed to: |
|Assessment |What behaviors and conditions brought this family to the attention |
| |of DCFS? |
| |What are the current reasons for DCFS involvement? |
| |Describe what circumstances and needs brought the family and child |
| |to the attention of the Department For CWS Intake cases |
| | |
| | |
|Integrated |For cases with an Approved Integrated Assessment IA, the CYCIS |
|Assessment |Date of Temporary Custody and the CYCIS Date of
Protective Custody |
| |will display for a child on the following documents: |
| |Person Profile Document |
| |Case Summary Document |
| |Case Closing/Transfer Document |
| |4 Integrated Assessment Document |
|Integrated |Clinical Screeners can enter an initial IA report in SACWIS |
|Assessment |following collaboration with a Permanency Worker and Supervisor |
| |A checkbox labeled Clinical Screener Involvement was added to the |
| |Integrated Assessment screen |
| |If the checkbox is unchecked, then the IA is titled, Integrated |
| |Assessment “ Social History |
| |If the checkbox is checked, then the IA is titled, Integrated |
| |Assessment “ Social History with Clinical Screener |
|Integrated |The printed IA document will display if the IA is Initial or |
|Assessment
|Subsequent Assessment |

|Functiona|SACWIS Change |
|l Area | |
|Service |The Intervention/Outcomes narrative fields and Evaluation fields are |
|Plan |now frozen when the Service Plan has been approved |
|Service |The following changes were made to the Compliance Questions for |
|Plan |Children in Placement section of the Service Plan: |
| |For Family Cases, all children with an open Child Case in the Family |
| |Group will be displayed After the Service Plan is approved, this |
| |section should only display those children for whom questions were |
| |answered in this section |
| |For Child Cases, only the Child Case member in this section will be |
| |displayed After the Service Plan is approved, this section will only|
| |display the Child Case member if questions in this section were |
| |answered for the child
|
|Service |On the Outcome/Interventions tab of the Service Plan, workers will see|
|Plan |a check by each outcome that has a current intervention if the needs |
| |to do what field has at least 35 characters in it |
| | |
|Service |Changes to the Service Plan Window |
|Plan |On the Goals Tab: |
| |Removed the Reason for Involvement dropdown and the associated Date|
| |Created and Effective Date fields from the window |
| |Added a read only field titled Reason for Involvement This field |
| |will be populated from the SACWIS Reason for Involvement table |
| |Added an Effective Date field next to the new Reason for Involvement|
| |field The Effective Date is a read-only field |
|Service |The display of Safety Assessment Factors in the Risk, Safety, Well |
|Plan |Being Factors multi-select field on the Service Plan |
| |Outcome/Intervention Tab for a
Service Plan Participant will now |
| |display the Safety Assessments Factors associated for ONLY the |
| |selected person that has Safety Factors marked Yes regardless of |
| |mitigating circumstance |
|Service |The Addendum section was renamed to Childs Summary |
|Plan | |
|Service |SACWIS records the workers name for each completed evaluation of a |
|Plan |goal or intervention in a newly added field, Evaluated By on the |
| |SACWIS Service Plan Document |

|Functional|SACWIS Change |
|Area | |
|Security |Workers with a direct assignment to a piece of work and the assigned|
| |workers hierarchy above will have read-only access to any piece of |
| |work with a shared member |
| |Supervisors will only have access to all cases in their chain of |
|
|command unless they have been assigned as a designee for another |
| |supervisor |

|Functional|SACWIS Change |
|Area | |
|Person |CYCIS IDs will now be returned as part of all Person Search results |
|Search |and be displayed right of the Primary Race column |
| |In addition, when two or more persons are returned from a search |
| |with the same exact ranking, the person with the CYCIS ID will be |
| |displayed before the other identically ranked candidates without |
| |CYCIS IDs |

———————–
Statewide Automated Child Welfare Information System
SACWIS

Phase IIA Training
HANDOUTS

SACWIS Process Flowchart
SACWIS Information Relationships
Tips for Getting Started After SACWIS Training
SACWIS/CYCIS Integration Help
Sheet
Summary of New Releases

Risk Assessment

Source:thecb.state.tx.us

Contact: Bill Warters, Director of the Campus Conflict Resolution
Resource Center
Phone: 313 993-7482
Fax: 313 577-8800
Email: wwarters@wayneedu

New Website Offers Tools and Tips for Resolving Campus Conflicts

Detroit, MI “ September 4, 2002 “ Campus-adrorg is a new web site with
over 400 pages of content that offers free tools and tips for resolving
conflicts and building conflict resolution systems Designed for colleges
and universities; faculty, staff and students can access the site to learn
how to prevent disagreements from turning into time-consuming and troubling
conflicts

Bill Warters, a Wayne State University faculty member, serves as the
projects director and developed Campus-adrorg The project received seed
funds from the Hewlett Foundation-funded Conflict Resolution Information
Source, followed by a major 3-year grant from the federal Fund for the
Improvement of Postsecondary Education FIPSE

Dr Warters notes, The timing of these grants was just right Interest in
developing campus conflict resolution systems has continued to expand This
is coupled with growing higher education access to sophisticated
online
technologies The end result is robust program development materials
available in a variety of forms, whenever and wherever you need them 

Campus-adrorg has useful information for everybody Faculty will find
mediation training role-plays, an online syllabi collection and the
Conflict Management in Higher Education Report Staff and administrators
will find a policy archive, a MetaSearch tool and an evaluation kit for
campus mediation programs Students will find advice for handling roommate
conflicts, full-text articles and academic and career information The
website also has job postings, discussion boards, training materials and
much, much more
Conflict is widespread in higher education and has affected many of us We
know that conflict handled well can provide opportunities for learning and
change However, poorly handled conflict is costly in terms of money, time
and interpersonal relations While campus conflict resolution efforts,
such as mediation, are growing in popularity, they are still only available
on 15 of campuses nationwide A new website, Campus-adrorg, has been
established to support the expanded use of conflict management strategies
in higher
education
Campus-adrorg has the best tools for working with and learning from
conflicts at colleges and universities Visit the website at
http://wwwcampus-adrorg For more information, call 313-577-4343 or
email info@campus-adrorg

Source:campus-adr.org

presented by

RITA EMMETT

EXECUTIVE TRAINING PROGRAM

2007 Fall NLAE Meeting

October 8, 2007

Tips for Paper Clutter

Another excerpt from Chapter 8: Clutter Busting in
THE PROCRASTINATORS HANDBOOK
by Rita Emmett

1 Feed the wastebasket
2 Get rid of what you dont need
3 Skim material as soon as it arrives
4 Dont even skim junk mail; just toss it
5 Pass on to the appropriate person any papers someone else can handle
6 Find a place for everything worth keeping and put the papers where they
belong
7 Realize the world wont end if you get rid of it
8 Recycle it
9 Ask yourself: Do you really want to be caretaker of this paper? Do you
really want to devote precious space to this?
10 Handle each piece of paper only once
11 Get rid of it

Reprinted in Ritas free, monthly ANTICRASTINATION TIP SHEET To
subscribe, go to www
RitaEmmettcom click on subscribe button
12 Tips to Work More Effectively at Your Desk

THE PROCRASTINATORS HANDBOOK
excerpt from Chapter 6: Help Im Overwhelmed
by RITA EMMETT

1 Write down your ideas Do not trust your memory however good it may be
2 Set down your priorities before the start of each days work
3 Use your high productivity hours for your top priority projects
4 Tackle time-consuming projects in stages
5 Do not over schedule Leave some time each day free from appointments
6 Concentrate on one item at a time
7 Take breaks Walk around Stretch Eat lunch away from your desk
8 Establish a place for everything Categorize, file, and store items
nearby
9 Keep paperwork moving
10 Put limits on visits:

A Stack stuff on any extra chairs so uninvited visitors have to stand

B When chatty people call, as soon as you answer the phone tell them you
have only a few minutes to talk Politely ask them the point of their
call right away
11 Remove from your desk all papers you are not working on This prevents
lost or mixed up papers
12 Handle each piece of paper only once

Reprinted in Ritas free, monthly ANTICRASTINATION TIP SHEET To
subscribe, go to wwwRitaEmmettcom click on subscribe button

12 Tips to Have Less Chaos at Home

excerpt from Chapter 8: Clutter Busting in
THE PROCRASTINATORS HANDBOOK by Rita Emmett

1Have company over once in a while so the house gets cleaned

2 Pay bills, fold laundry, sort through catalogues and magazines, and so
forth during TV commercials or

3 Tidy up during commercials

4 When de-cluttering a room, start at the doorway and go right or left
Then if youre interrupted, you can see where you stopped

5 Dont de-clutter and clean the same day You might keel over, poor
thing

6 Keep all your house information insurance, warrantees, receipts,
directions to program VCR together in a file, binder, drawer, desk,
box or paper bag

7 Never climb stairs empty-handed as long as theres something that
should be taken upstairs

8 Never leave a room empty-handed until the only things in the room are
ones that belong there

9 Glance over your left shoulder every time you leave a room Pick
up
the clutter you spot and take it with you

10 Learn to delegate

11 Learn to ignore Relationships are more important than chasing dust
bunnies

12 Hire someone to clean your house even if its only once in a great
while

Reprinted in Ritas free, monthly ANTICRASTINATION TIP SHEET To
subscribe, go to wwwRitaEmmettcom click on subscribe button

SAMPLE

Whats the opposite of Procrastination?
THE ANTICRASTINATION TIP SHEET

From Rita Emmett
Author of THE PROCRASTINATORS HANDBOOK
THE PROCRASTINATING CHILD: A Handbook for Adults to Help
Children Stop Putting Things Off
THE CLUTTER-BUSTING HANDBOOK

QUOTE OF THE MONTH:

A journey of ten thousand miles begins with but a single step
“– anonymous

MESSAGE FROM RITA

Our clutter comes from four goofy habits:

Saving things that we never need or use
Insisting on bringing in things that we never need or use
Never
deciding on a place for things to be put
Setting things down instead of putting them where they belong

So how about trying to incorporate one new habit to counteract clutter
habits? Here are 21 ideas:

1 If you havent used it in a year, get rid of it
2 Every day, before turning on your computer, toss or put away three
things on
your desk
3 When you buy 1 thing, get rid of 1 thing a toy for a toy, a shoe for a
shoe
4 Glance over your left shoulder every time you leave a room Pick up the
clutter
you spot and take it with you to where it belongs
5 Decide now Clutter is often caused by putting off decisions
6 Make a place for everything, such as special papers, and each childs
school
papers Make a place for mittens, scarves, hats, boots, and so forth
7 Put everything in its place Teach your family to put things where they
belong
One way to teach: If everything is where it belongs, you can come with
to the
mall or you can watch TV If not, you cant
8 If you take it out, put it back
9 Ask a non-clutter friend to help you sort through your closet or other
clutter
Some people will be delighted to help you de-clutter All you need from
them is
help in deciding what
to keep or not keep

10 Take five minutes whenever you can to tackle a small section of clutter
or do
it during the commercials of the first hour of watching TV
11 Find a person or organization that will love cherish your stuff as
much as
you do That makes it easier to say good-bye to things you dont use
or need
12 Decide on one place to put your keys a hook or bowl near the door, a
certain
section of your purse and cultivate the habit of putting them there
always
13 Live simply so that others might simply live
14 When you want to buy something “ no matter how sensational or adorable
it
is “ think if you have a place to put it Even if its the greatest
bargain in the
world, dont buy it if you dont have a place for it What a life
changing way to
think
15 Always open mail next to a wastebasket Get BIG wastebaskets for every
place in your home that you need to encourage tossing or recycling
paper,
magazines, catalogues, newsletters, newspapers or other paper
clutter
16 Never leave a room empty-handed until the only things in the room are
ones
that belong there
17 Never go up or down stairs empty-handed as long as there is
something
that
should be taken up or down
18 Have company over once in a while so the house gets cleaned
19 Pay bills, fold laundry, sort through catalogues magazines, and so
forth
during TV commercials or while visiting on the phone
20 When de-cluttering a room, start at the doorway go right or left
Then if
youre interrupted, you can see where you stopped
21 Dont de-clutter clean the same day You might keel over, poor thing

Just making one of these habits a regular part of your day will impact the
amount of clutter in your life

TO SUBSCRIBE, GO TO wwwRitaEmmettcom, click on box near bottom of first
page

Email: Rita@Ritaemmettcom

Emmett Enterprises, Inc
2331 Eastview Drive
Des Plaines, IL 60018
Phone: 847-699-9950

No trees were destroyed in the sending of this e-zine,
but a significant number of electrons were terribly inconvenienced

________________RITA EMMETT_______________
2331 Eastview Drive
847 699-9950

Des Plaines, IL 60018
E-MAIL: Rita@RitaEmmettcom

WEB: RitaEmmettcom

ABOUT
RITA EMMETT

Rita Emmett is a professional speaker, President of Emmett
Enterprises, Inc since 1985, and author of:
THE PROCRASTINATORS HANDBOOK,
THE PROCRASTINATING CHILD: A Handbook for Adults to Help Children
Stop Putting Things Off
THE CLUTTER-BUSTING HANDBOOK

Rita, who lives in Des Plaines, Illinois, has been honored for her
High Content / High Fun interactive Keynotes and Training
presentations by being included in the prestigious Whos Who in
American Education plus Whos Who in America and the The World
Wide Whos Who of Women Also, she has been the Keynote Speaker at
the Governors Mansion in Springfield, Illinois

Her customized presentations have helped hundreds of organizations
improve their performance, productivity and profitability, and head
off burnout before it starts Some of Ritas clients include ATT,
Kraft Food, Mercedes Benz, Met Life, and The National Kidney
Foundation

Rita uses principles of Accelerated Learning; her stories and humor
help people absorb more ideas and retain them longer, and her
enthusiasm leaves people feeling energized and invigorated

She publishes a free monthly ANTICRASTINATION Tip Sheet
available
at wwwRitaEmmettcom with tips and ideas to help people blast away
the procrastination habit

TRACK RECORD FOR

RITA EMMETTS BOOKS SO FAR

THE PROCRASTINATORS HANDBOOK was published in the US at the end of
2000 So far, it has:

sold over 150,000 copies

been discussed in over 92 newspaper, radio and TV interviews,
including The Today Show with Katie Couric

been sold over 32 countries, as well as the Book of the Month
Club

received an award from Digital Palm Media as the top selling non-
fiction e-book of 2001 Stephen King was the top selling fiction
e-book of the year

been covered in Time Magazine, Family Circle, The New York Times,
Wall Street Journal, The Financial Times and Christian Science
Monitor

THE PROCRASTINATING CHILD: A Handbook for Adults to Help Children
Stop Putting Things Off was released to bookstores in autumn of
2002, and was already been sold to Canada, Japan, France, Korea,
China and the United Kingdom before it was released

THE PROCRASTINATING CHILD is the first and only book on the subject
of help for procrastinating children

It is being used as a
fund-raiser in schools across the United
States

THE CLUTTER-BUSTING HANDBOOK was sold to six countries before it hit
the stores It teaches people that clutter does NOT come from being
messy, lazy or disorganized Isnt that terrific news??

CLUTTER

1 After sorting, handle each piece of paper only once

2 Consider your wastebasket a friend who needs
nourishment, not an evil monster who eats all your
important data FEED your friend, the wastebasket

3 Would you spend your hard earned cash ADDING to your
paper clutter? What about all those magazines?

4 If you dont have enough room for all your stuff, you dont
need more room, you need less stuff

EMMETTS OBSERVATION
God created company so DOUGLAS LAW OF
the house will get cleaned CLUTTER

Clutter expands to fill the

space available for it

Time is the scarcest resource,
and unless it is managed, nothing
else can be managed
— PETER DRUCKER

from The
Procrastinators Handbook by Rita Emmett wwwRitaEmmettcom

__________________RITA EMMETT______
2331 Eastview Drive
847 699-9950
Des Plaines, IL 60018
E-MAIL: Rita@RitaEmmettcom

WEB: RitaEmmettcom

WHEN CLUTTER GETS IN THE WAY OF BUILDING YOUR BUSINESS

When you have clutter and chaos in your work space or your living space,
you have clutter and chaos in your mind and in your heart You cant think
clearly, and you dont even know what you feel

Having clutter isnt a personality flaw or a character trait It is simply
a habit “ and one thats not hard to break

Its true — all that clutter discourages you, makes you feel like a
disorganized loser, overwhelms you and sucks the energy out of the marrow
of your bones

Heres the good news: Clutter does NOT come from being lazy, messy
or disorganized It comes from 4 habits Clutter appears when you:
- Save stuff you dont need or use
- Insist on bringing stuff into your life that you dont need or use
- Never assign places for stuff to belong
- Set stuff down planning to put it away later

So how to get started? Just a few
attitude changes and some new
behaviors and youre on your way

ATTITUDE:
Examine and think about how those 4 habits fit in your life

BEHAVIOR:
Select one small spot to declutter Not the whole closet, just a shelf or
part of the floor Not your whole desk Just a drawer or corner of the
desk Not the whole car, just the front seat or floor

ATTITUDE:
Start asking yourself Why do I hang on to this? Really pay attention to
your answers If you keep it because it brings memories, realize that
memories are in your mind and heart, NOT in that theater program or the
sequined velvet Elvis pillow from Las Vegas

BEHAVIOR:
Every single day, process three pieces of paper or clutter By process,
we mean either put it where it belongs, or decide on a place for it to
belong then put it there or and this is the BEST decision of all toss it
ATTITUDE:
Decide on a person or organization who will love and cherish your discarded
stuff as much as you do That will make it easy to get rid of stuff you
dont need or use, without breaking your heart

BEHAVIOR;
Set up a box or big plastic bag in a designated area Then when anyone
decides they can live without something, they can put it in there to be
donated or
sold in a garage sale or on ebay

ATTITUDE:
Decide to treat yourself to The Clutter-Busting Handbook its short,
inexpensive, fun and easy to read or a CD on Conquering Clutter to
reinforce all your attitude changes

BEHAVIOR:
Go to wwwRitaEmmettcom and order a book or CD now to help you become
a great Clutter Buster

ATTITUDE:
Ask yourself again Why am I keeping this? Is it because maybe some day
you or somebody might need it? But you KNOW if you or anyone needs it
youll forget you had it OR if you remembered you had it, you cant find
it So get rid of it

BEHAVIOR:
If it takes less than a minute, do it now Put the paper back where it came
from Hang up that shirt Put the cup in the dishwasher Taking one minute
to put the toothpaste back where it belongs hang up the towel wont make
you late for work, but will have a profound impact on your clutter

OK - these are some ideas to get you started You can adopt one or many of
these suggestions, but decide NOW to make at least one change to help you
start conquering all the clutter in your life

You will be amazed how terrific, organized and energized youll feel once
your clutter starts to evaporate Do it now

Rita Emmett, is a Recovered Pack Rat and author of The Procrastinators
Handbook; The Procrastinating Child: A Handbook for Adults to Help
Children Stop Putting Things Off and The Clutter-Busting Handbook She is
also professional speaker, and can be reached at 847-699-9950 email is
Rita@RitaEmmettcom
To subscribe to her free monthly Anticrastination Tip Sheet with
quick short tips ideas to help break the procrastination habit, go to the
first page of her website wwwRitaEmmettcom

This information is current as of today, June 12, 2008 at 16:51
Updated: April 11, 2008
Measles remains a common disease in many parts of the world For many US
travelers, the risk for exposure to measles can be high, but the illness
can be prevented by the MMR measles, mumps, and rubella vaccine

Worldwide, more than 20 million people are affected by measles each year;i
of these cases, 242,000 result in deathii Currently, numerous measles
outbreaks are ongoing worldwide, including outbreaks in Switzerland and
Israel, which have resulted in cases imported into the US However, in
2007, the majority of imported cases in the United States were linked to
India and Japan

Announcement
Important Vaccines for Summer 2008 International Travel
This information is current as of today, June 12, 2008 at 16:49
Updated: June 09, 2008

Information for Travelers

Summer is here, and many people will be packing to travel No matter where
you travel abroad this summer, please dont let your vacation be spoiled by
getting the measles, flu, hepatitis, or any other infection that could have
been prevented by using routine or travel-related vaccines

Why would this summer
be any different from other years? Apart from the
usual travel-related health risks, there are two international sports
events this summer that are expected to increase travel from the US to
specific places in Europe and Asia People from many other countries will
also attend these events The locations of these events in Europe and Asia
and the fact that they will be visited by crowds of people from all over
the world make it important for travelers to be sure they are up-to-date on
all routine and travel-related vaccines

EURO 2008 Soccer Games

The Union of European Football Associations UEFA European Championship is
being held in Austria and Switzerland during June 7-29, 2008 Travelers
going to Austria or Switzerland for these games should be up-to-date on all
routine vaccines, especially measles vaccine This year, over 2,800 people
have been reported as being sick with measles in several European
countries, including Austria and Switzerland If you are traveling to this
event, read the travel health information on the CDC Austria and
Switzerland destination pages and the news item on the official UEFA EURO
2008 website: Swiss recommend MMR vaccine for visitors Then talk to
your
doctor to make sure you are up-to-date with your vaccinations

2008 Beijing Olympic and Paralympic Games

Did you know that 600,000 foreign visitors and athletes and up to 25
million domestic visitors and volunteers are expected to attend the 2008
Beijing Olympic and Paralympic Games? If youre planning to be one of them,
its a good idea to become familiar with the health and safety tips on the
Travelers Health Gold Medal Travel Health Tips for the 2008 Beijing
Olympic Games and China destination web pages These tips provide important
information about disease risks in China and how to prevent them

There is also a risk of acquiring measles in China During 2008, several US
residents have gotten sick with measles as a result of traveling to China
or because they were in contact with a visitor from China Also, many
people going to the games will be coming from countries where measles is
more common than in the US If you are traveling to the Olympic or
Paralympic Games, CDC recommends that you talk to your doctor to be sure
that you are protected against measles and up-to-date on all recommended
vaccines, including those recommended routinely and those recommended
when
traveling

Summary of Advice for Travelers

If you are traveling to one of these sports events•or anywhere else•this
summer, talk to your doctor to make sure you are up-to-date with your
vaccinations If you are traveling with children, be sure that they have
been vaccinated, too

Check the CDC Travelers Health recommendations for the country you are
visiting by going to the Destinations page and searching for that country
from the list or map 

If you are going to the Olympics or Paralympics, read the information on
the Gold Medal Travel Health Tips for the 2008 Beijing Olympic Games and
China destination web pages

Read the travel notices posted on the Travelers Health website for the
countries where the two sports events will take place

In the News Notice

2008 Measles Update
 

Outbreak Notices

Hand, foot, and mouth disease in Asia
Update: Dengue, Tropical and Subtropical Regions
Human Infection with Avian Influenza A H5N1 Virus: Advice for
Travelers
 

After you return home, if you develop a fever, cough, red eyes, runny nose
and a red, raised rash that begins on the face and spreads to the arms and
legs, you should see your doctor and explain that
you have recently
traveled

Additional Information for Health-Care Professionals

There is a heightened concern for disease exposure of travelers to the
locations and mass gatherings of the major sporting events this summer and
the ongoing risk of measles in these countries

Measles: A particular concern

Measles outbreaks in Europe and Asia have been documented in the following
resources:

European Centre for Disease Prevention and Control ECDC

ECDC warns of an upsurge of measles in Europe: unvaccinated people are
at risk April 10, 2008
An ongoing multistate outbreak of measles linked to non-immune
anthroposophic communities in Austria, Germany, and Norway, March-
April 2008 Eurosurveillance, 1316 Article 4, April 27, 2008
 

US Centers for Disease Control and Prevention

Measles — United States, January 1–April 25, 2008 MMWR 5718;494-
498, May 9,2008
In the News travel notice: 2008 Measles Update
 

Pre-travel assessment: Travelers should have evidence of immunity to
measles, which includes one of the following:

1 Documented administration of 2 doses of live measles-containing
vaccine at least 28 days apart, on or after the first
birthday
2 Laboratory evidence of immunity
3 Birth before 1957
4 Documentation of physician-diagnosed measles
If a traveler does not meet one of the criteria above, measles vaccination
should be given

Pre-travel measles vaccination:

Children 12 months or older
o The 2-dose measles or MMR vaccine schedule is recommended in
the US at age 12-15 months first dose and age 4-6 years
second dose However, for all children traveling or living
overseas, the age of measles vaccination should be lowered if
needed see below for guidelines
Children 6“11 months of age
o One dose of single-antigen measles vaccine before travel, if
available If it is not available, a dose of MMR vaccine can be
given
o Note: measles or MMR vaccines given before 12 months of age
should not be counted as part of the series Children who
receive measles or MMR vaccines before age 12 months will need 2
more doses of MMR vaccine, the first of which should be
administered at 12“15 months of age 12 months if the child
remains in a high-risk area, and the second
at least 28 days
later
Adults
o Should receive 2 doses of MMR or measles vaccine, separated by
at least 28 days
Refer to the Advisory Committee on Immunization Practices ACIP
recommendations for measles, mumps, and rubella

Post-travel consideration: If a patient develops fever, cough, red eyes,
runny nose and a red, raised rash that begins on the face and spreads to
the arms and legs, a full travel and vaccination history should be obtained
and the diagnosis of measles should be considered
 

Recommended Vaccinations

Health-care professionals should ensure that travelers are up-to-date on
the following vaccinations Links for each disease connect to the
corresponding section in CDC Health Information for International Travel
2008

Routine Vaccinations

Influenza
Measles or measles/mumps/rubella MMR
Diphtheria/pertussis/tetanus DPT, dTap
Poliovirus
Varicella chickenpox
Pneumococcal disease for those in the respective risk groups

Travel-Related Vaccines

Considered for all travelers to developing countries:
Hepatitis A
Hepatitis B
Typhoid

Considered for travelers who plan to visit certain destinations:
Japanese
Encephalitis
Meningococcal
Rabies
Yellow Fever

Also see the Vaccines and Vaccine-Preventable Diseases website for
additional vaccine information National Center for Immunization and
Respiratory Diseases website Armed with this information, health-care
professionals can work together with their traveling patients to ensure a
safe and healthy summer travel season and prevent the translocation of
communicable diseases